Project Coordinator

Element Materials Technology•Broken Arrow, OK

1d•$20 - $30

About The Position

Element has an opportunity for a Client Services & Order Management Specialist to perform order entry of incoming test requests and other scheduled tasks under direction of Office Manager or detailed procedures. Perform technical review of client PO’s to ensure compliance. Salary: $20- $30/hour (Depending on Experience)

Requirements

High school diploma or equivalent required; associate degree in business administration or related field preferred
2–4 years of experience in customer service, order management, or administrative support—preferably in a testing laboratory or technical services environment
Strong attention to detail with proven accuracy in data entry, documentation, and PO review
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Excellent written and verbal communication skills with the ability to manage client inquiries and coordinate across departments
Highly organized with strong multitasking and problem-solving abilities in a fast-paced setting, with commitment to safety, quality, and process compliance
This position requires access to export-controlled commodities, technical data, technology, software, and services. U.S. citizenship, U.S. legal permanent resident status, protected person status under 8 U.S.C. § 1324b(a)(3), or U.S. Government export authorization is required. Any offer of employment is contingent upon the employer obtaining the necessary export authorization, including, if required, an export license from the U.S. Department of Commerce’s Bureau of Industry and Security, the U.S. Department of State’s Office of Defense Trade Controls, or other applicable government agency.

Responsibilities

Receive incoming shipments & assist with customer pickup and return of samples
Review customer PO’s, and enter work orders
Verify that orders received include all necessary paperwork to allow for proper testing of samples
Contact customers over PO discrepancies or to obtain additional test detail
Serve as a point of contact for customers, assisting them with order status updates
Distribute entered sample/material to required processing departments
Work with Production and Laboratory personnel to expedite work
Ensure that requirements for Subcontracting of work are met and generate required documentation, upon request
Alert staff to expedite/ rush work and follow-up on issues
Promptly address revised PO’s for work in progress by entering the new PO’s into the system and communicating changes to appropriate department supervisor
Interact with internal departments on questions or issues related to particular projects
Assists with coordination of production, quality and process improvements
Assist in the access and persuasion steps of the sales process; including qualifying, relationship building, needs evaluation, solution development / presentation and closing
Proactively engage with customers using phone, email, web conferencing
Identify current and future customer service requirements by establishing personal rapport with potential and actual customers, acting as a liaison between the customers and Element Material Technology
Manage relationships with customers
Focus on straightforward quotation enquiries for standard products & services
Gain pricing and lead time from standard price lists
Work with departments to resolve complaints
Process sales invoices, quoting and provide status report to clients
When applicable, handle requests for information (e.g. shipping / delivery dates)
Actively utilize Customer Relationship Management (CRM) tool to record activities, ensuring contact details are accurate, duplicates are removed, new information is added, and accurate call / visit logs are entered
Achieve sales goals by converting and penetrating accounts
Build and maintain a working knowledge of Element Material Technology service offerings; participate in training / coaching opportunities
Ensures all work is performed in accordance with company safety and quality policies and procedures and regulatory agency regulations
Other duties as assigned by supervisor or lab management