Project Coordinator

H. J. Russell & Company•Atlanta, GA

8h•Onsite

About The Position

H.J. Russell & Company is seeking a detail-driven, ambitious Project Coordinator to support project accounting and compliance activities. This role is hands-on with project set-up, subcontract/purchase order administration, certified payrolls, payables coordination, and tracking MBE/WBE participation to meet contract goals. You’ll partner closely with project teams and the Regional Controller to keep projects audit-ready, compliant, and financially on track.

Requirements

0–3 years of relevant experience in construction project coordination, project accounting, or AP/AR support
Excellent attention to detail, organization, and follow-through across multiple concurrent deadlines.
Strong written and verbal communication; comfortable interfacing with project teams, vendors, and owners.

Nice To Haves

internships/co-ops welcome
Bachelor’s degree in Accounting, Finance, Construction Management, Business, or related field preferred.
Familiarity with CMIC/CMiC or other construction ERP systems preferred
strong MS Excel (lookups, pivots), Word, and PDF tools.
Understanding of certified payrolls, prevailing wage/compliance concepts, and basic contract terms is a plus.
Strong work ethic, passion, and ambition—you take ownership, learn quickly, and finish what you start.
Curiosity for how project dollars flow from contract to closeout, and the drive to keep data accurate and audit-ready.
A team-first mindset and the professionalism to represent H. J. Russell & Company with partners and clients.

Responsibilities

Project Set-Up in CMIC/CMiC: Create and maintain new project records, cost codes, budgets, vendors, and user permissions; ensure alignment with contract terms and internal controls.
Subcontracts & Purchase Orders: Draft, route, and issue subcontracts/POs; confirm scope, insurance/bond requirements, and risk/compliance attachments; maintain fully executed files.
Certified Payroll Management: Collect, review, and process certified payroll reports from internal teams and trade partners; reconcile errors, post to required systems/portals, and maintain weekly compliance logs.
Trade Partner Payables Support: Assist with invoice intake, 3-way match (contract/PO, receipt, invoice), lien waivers, and payment releases in coordination with Accounting/AP.
MBE/WBE Participation Tracking: Monitor and update minority- and women-owned business enterprise participation; maintain running percentages vs. contractual goals; coordinate with project teams to address gaps and document good-faith efforts.
Owner Contract Documentation: Support execution of owner agreements by preparing and processing required documentation (e.g., certificates of insurance, bonds, affidavits, schedules of values, waivers, closeout forms).
Records & Reporting: Maintain organized digital files; run routine/monthly reports (commitments, spend, compliance status, participation dashboards); support audits and owner reporting requests.
Process & Compliance: Follow company policies, internal controls, and contract requirements; help refine templates and checklists for consistency and efficiency.