Project Coordinator

First Global Management Services, Inc.•Jersey City, NJ

4h•$52,000 - $70,000•Hybrid

About The Position

The Project Coordinator supports a team of Project Managers in planning and executing virtual, in-person, and hybrid events, ensuring exceptional service and creative solutions for high-touch clients. Responsibilities include supporting event logistics, budget tracking, registration, transportation, food & beverage, and onsite staffing. This role offers an excellent opportunity for an entry-level event planner to gain experience in a corporate environment while working with a dynamic team of event professionals.

Requirements

1-2+ years of experience including entry level meeting planning and supporting a team
Bachelor’s Degree preferred
Proficient with Microsoft Office applications such as PowerPoint and Excel
Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors, and suppliers
Creative problem solver, resourceful, and a team player
Ability to manage multiple projects simultaneously, prioritize heavy workloads, and maintain attention to detail
Calm and flexible approach to handling the pressure and stress of ever-changing demands
Highly organized with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail
Ambitious, proactive, and flexible when dealing with ever-changing situations
Willing to travel when required
Demonstrated ability to collaborate with colleagues at all levels
Highly motivated, able to work independently
Requires ability to work other shifts and weekends and in excess of 40 hours/week, as necessary
Requirement to be onsite at domestic events, and may require international travel when necessary
Requires the ability to lift / move up to 30 pounds when necessary
Essential physical requirements including standing, sitting, typing, handling of materials including lifting / moving items

Responsibilities

Responsible for supporting the planning and execution of virtual, in-person and hybrid events
Support events from creative concept and development through initial briefing to reconciliation including but not limited to, budget management, site selection, hotel/venue management, registration management, transportation, food & beverage, décor, staffing, name badge coordination, collation of materials and shipping of event materials for in-person events
Support other team members with event management and onsite execution
Keep team members and internal stakeholders well informed of all relevant logistical information
Create timely and effective communications as often as needed
Work with the team to ensure adherence to client standards of operations
Responsible for accurate and timely budgeting, invoicing and reconciliation of events
Share knowledge of best practice regarding new suppliers, services, and venues
Always look to integrate best practices and raise the bar at each event
Be proactive with ideas and creative solutions
Work intelligently and ensure that Managers are aware of problems or issues which negatively affect productivity
Strict and accurate adherence to company’s time tracking policies and systems
Work on ad hoc requests from clients as required
Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings