Project Coordinator

Ultimate Jet Vacations • Stratton, VT

10h

About The Position

As our Marketing Project Coordinator, you’ll be the engine that keeps multiple projects moving smoothly across teams and regions. From content and social to creative, email, co-op, and paid media, you’ll ensure deadlines are met, dependencies are managed, and everyone knows what’s next. If you thrive on structure, clarity, and making complex projects run seamlessly, this role is for you.

Requirements

• A proactive, organized professional with 2–4 years of experience in project coordination, project management, or operations—ideally in marketing or creative teams.
• Obsessed with keeping projects on track, timelines clear, and documentation accurate.
• Clear, concise, and confident in communicating across teams, regions, and time zones.
• Anticipates problems before they become blockers and escalates appropriately.
• Thrives in cross-functional collaboration and enjoys keeping complex initiatives moving forward efficiently.
• Hands-on experience with Asana and Notion.
• Strong project tracking, documentation, and timeline management skills.
• Comfort coordinating across multiple teams, departments, and time zones.
• Excellent written and verbal communication skills with near-native fluency in English.
• Ability to juggle multiple projects while maintaining high standards of accuracy and clarity.

Responsibilities

• Own the flow: Take full ownership of marketing project workflows in Asana and Notion, keeping everything visible, accurate, and on track.
• Coordinate with impact: Partner across content, social, creative, email, co-op, and paid media to ensure deadlines are met and projects move seamlessly from start to finish.
• Align across regions: Work closely with teams in Europe, Africa, and the Tropics, clearly communicating timelines, priorities, dependencies, and deliverables.
• Drive clarity and accountability: Maintain detailed project plans, track ownership, and ensure briefs, assets, approvals, and handoffs are completed on time.
• Spot and solve: Anticipate risks, bottlenecks, and capacity constraints before they slow progress—and escalate strategically when needed.
• Keep momentum: Lead project kickoffs, status updates, and follow-ups that keep work moving and teams aligned.
• Inform and influence: Provide marketing leadership with concise, actionable updates that make decision-making easy.
• Improve and innovate: Identify process improvements that increase speed, clarity, and consistency across the marketing organization.

Benefits

• High-impact role where your organization, problem-solving, and execution skills directly affect marketing success.
• Exposure to multiple marketing disciplines, campaigns, and regions.
• Collaborative, fast-moving, high-performance culture that values ownership and results.
• Opportunity to help shape processes and systems that will scale as the team grows.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees