Project Coordinator (CPWE consortium)

UT Health San Antonio•San Antonio, TX

1d•Onsite

About The Position

The Project Coordinator will support clinical and operational workflows in a Child Psychiatry setting. The coordinator will serve as the point of contact for families, supporting medication orders, and refill requests. Responsibilities include collaboration with physicians and assisting with coordination and workflows involving local mental health authorities. This position includes on-site support at clinic or partner locations as needed.

Requirements

General knowledge of medical office setting to plan, organize, and control resources, procedures, and timing for an administrative or business process.
Solid organizational skills, including coordination, multi-tasking and time management.
Strong verbal, written and interpersonal communication skills.
Extensive knowledge of common Microsoft Office software (Word, Excel, PowerPoint, MS-Project, Outlook, etc.).
Strong focus on quality assurance with attention to detail and ability to apply protocols.
Ability to work independently to collect, research and organize data.
Strong problem-solving skills and ability to meet deadlines.
Team-management and leadership skills.
Bachelor’s degree in a related field is required.
Three (3) years of directly related experience is required.

Nice To Haves

Certificate as a Medical Assistant highly preferred.
Active CPR/BLS
Active CMA or RMA
Bilingual in English and Spanish

Responsibilities

Ensures projects run smoothly by overseeing a workflow, evaluating the course of the project, and reporting its status to the management and stakeholders.
Serves as primary point of contact for families to support medication orders and refill requests.
Communicate with families regarding program questions and workflows.
Maintains accurate medical documentation.
Coordinates and organizes project activities to include training and data management.
Collaborates closely with physicians and clinical staff to ensure timely coordination.
Tracks progress, identifies, and resolves obstacles.
Provides status updates on the progress of the project.
Serves as the project liaison between the various departments and stakeholders.
Participate in project design meetings and propose improvements if necessary
Performs all other duties as assigned.