Project Coordinator

SB Clinical Practice Management•Town of Smithtown, NY

15h•$50,000 - $65,000•Remote

About The Position

This position requires the incumbent to provide project coordination and administrative support to the CPMP Compliance & Privacy Department. The Project Coordinator is responsible for supporting and enhancing departmental operations by managing and maintaining compliance website(s), contributing to the design and development of comprehensive training materials, preparing documentation and resources for key meetings, and tracking meeting outcomes and project statuses to ensure timely progress and accountability. The incumbent also assists in coordinating various compliance and process improvement initiatives to promote organizational efficiency and regulatory alignment. This position reports to the CPMP Compliance & Privacy Officer.

Requirements

Associate’s degree or graduation from program in related field.
Full-time progressive experience providing administrative, project coordination, or compliance support within a healthcare or corporate environment.
Basic understanding of healthcare compliance, privacy, and regulatory concepts (e.g., HIPAA, HITECH, CMS requirements).
Excellent written and verbal communication skills.
Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
High attention to detail and accuracy in documentation and reporting.
Ability to handle confidential and sensitive information with professionalism and discretion.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with SharePoint and OneDrive, or similar document management tools

Nice To Haves

Bachelor’s degree in Health Administration, Business Administration, Public Health, Legal Studies, or a related field.
2–4 years of direct experience in healthcare compliance, privacy, or regulatory affairs.
Working knowledge of compliance frameworks, HIPAA privacy and security rules, and OIG compliance program guidance.
Familiarity with Learning Management Systems (LMS), e-learning tools, and online survey or form platforms.
Professional certification such as Certified in Healthcare Compliance (CHC) preferred.

Responsibilities

Lead and manage the department’s webpage/website and maintenance while collaborating with the IT Department for proper implementation.
Coordinate and track projects related to compliance and privacy initiatives, ensuring timely execution and documentation.
Facilitate compliance and privacy training initiatives, including the creation, scheduling, tracking, and reporting of training completion.
Assist in the implementation and routine review of policies, procedures, and workflows that support organizational compliance and privacy objectives.
Support auditing and monitoring processes, including scheduling, development of scope documents and dissemination, data collection, tracking of findings, and follow-up.
Design, develop, and refine comprehensive training materials and presentations utilizing multi-modal delivery methods to support departmental initiatives and ensure compliance with regulatory standards.
Continuously review and update training content to maintain compliance with evolving rules, regulations, and industry best practices.
Track, analyze, and present training feedback to leadership to support continuous program improvement and strengthen overall compliance program effectiveness.
Assist with risk assessments and analysis to identify trends and areas for improvement.
Serve as a liaison with departments across the organization to support compliance-related communications and initiatives.
Assist in responding to internal inquiries related to regulatory compliance, privacy, and training requirements.
Prepare reports, dashboards, and presentations for compliance leadership and regulatory reporting needs.
Maintain knowledge of evolving regulatory requirements in healthcare compliance and privacy.
All other duties as assigned by leadership.