Project Coordinator

Engineered Advisory•West Palm Beach, FL

16h•Remote

About The Position

The Project Coordinator of Cost Segregation works closely with Management, Engineers, Sales Team, and Clients to ensure that the accurate information is documented, tracked, and recorded, as well as assisting the heads of operations to ensure projects are processed in a timely manner. The main goal for this position is to process each phase of each project and develop an exceptional rapport with all parties involved for each account and assist the Senior Lead Engineers.

Requirements

Must have excellent verbal and written communication skills
Must be proficient in the use of Microsoft Office (Word, Excel, Outlook)
Must be highly organized and exceedingly detail oriented
Must be able to manage time effectively
Must be a resourceful self-starter with ability to multitask
Must be a team player
Must able to manage numerous tasks and clients simultaneously and effectively
Must provide support to engineering team with scheduling and project management
Must effectively manage projects from start to finish
Strong analytical, planning and problem solving capabilities
Demonstrated initiative and ability to work independently with minimal supervision required
Associate's degree (A.A.) or equivalent from two-year college or technical school; or
One (1) to five (5) years related experience and/or training; or equivalent combination of education and experience
Ability to write reports, business correspondence
Ability to effectively present information and respond to questions from managers, clients, customers, and the general public
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, or schedule form
To perform this job successfully, an individual should have knowledge of sales CRM and Project Management software; Excel; Microsoft Word

Responsibilities

Review and discuss Project Status with Client Success Manger, Director of Operation, Team lead and QC team
Arrange and participate in meetings, conference calls regarding project scope, status updates and scheduling
Assist with all relevant project data tracking in Zoho Project Management and Client Portal
Update project boards and generate a weekly summary report for projects
File project documents upon receipt
Complete initial review of documents for all projects
Submit welcome emails to clients upon receipt/ issuance of the new projects assigned
Generate and follow up on outstanding Requests for Information (RFI) as needed
Manage, organize, and update all relevant project data
Download/ Upload and Save project documentation
Ascertain scope of work and communicate with engineering and clients on what is missing
Schedule, lead and manage kick off calls
Assist with site visit scheduling
Any other administrative tasks assigned