Project Coordinator

Eurofins • Lenexa, KS

9h

About The Position

The Project Coordinator supports Project Mangers on assigned projects and are responsible for assisting Project Managers successfully drive all phases of projects to successful completion by coordinating with internal team members and external clients.
Project Coordinator responsibilities include, but are not limited to, the following:
Level I - Minimum
• Accurate and efficient ordering of testing for samples received in batch shipments
• Strict adherence to lab and clinical trial protocols, procedures, and work instructions
• Accurately setting up projects in all required systems upon execution of the statement of work
• Assist Project Managers with budget and timeline tracking and maintenance
• Follow up on all assigned tasks and escalate issues as needed to the Project Manager
• Draft meeting agendas and minutes and attend client meetings in support of Project Managers
• Troubleshoot and resolve clinical trial sample issues by working with internal associates, the client, CRO’s, and clinical sites as needed
• Write clinical trial work instructions per study protocol and data specification requirements
• Complete quality control checks of test data transfers and exportation of results as assigned
• Timely completion of data discrepancy resolution of data transferred to clients in support of database locks
• Train clients on company web-based reporting system
• Assist Project Managers with applicable billing for their assigned studies
• Represent department and the organization favorably and in accordance with established company standards and associate attributes at all times
• Prepare project status and study metric updates
• Other duties as assigned by management

Level II - Fully meets responsibilities of Level I plus the following:
• Work under little supervision with latitude for independent judgment relating to processes, systems, and project-related issues
• Manage low to mid complexity clinical trial and research and development projects with minimal guidance of the assigned Project Manager
• Lead Meetings with clients and internal stakeholders as needed to ensure successful project completion
• Proficient with applicable job-related software tools such as MS Project, Word, Excel and PowerPoint
• Write Standard Operating Procedures based upon BioPharma processes and requirements
• Willingness to bring innovative ideas to projects and develop process improvements
• Demonstrates a high degree of initiative, creativity and problem-solving in daily tasks
• Firm understanding of how functions and programs impact the financial plan
• Keep current on the industry, legal trends, regulatory and compliance requirements
• Demonstrate leadership skills through the coaching and mentoring of others as required

Requirements

• Bachelor’s degree (majors in science preferred) and/or equivalent work experience
• Minimum 1 year experience in medical/laboratory/pharmaceutical industry
• Customer service focused with professional demeanor
• High level of proficiency with PC based software programs, including but not limited to MS Excel, and Outlook
• Minimum 3+ years’ experience in medical/laboratory/pharmaceutical industry
• Work with minimum supervision on highly complex projects
• Physical dexterity sufficient to use hands, arms, and shoulders repetitively to operate a keyboard and other office equipment, use a telephone, access file cabinets and other items stored at various levels, including overhead
• Ability to speak and hear well enough to communicate clearly and understandably with sufficient volume to ensure an accurate exchange of information in normal conversational distance, over the telephone, and in a group setting
• Ability to continuously operate a personal computer for extended periods of time (4 or more hours)
• Mental acuity sufficient to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions

Nice To Haves

• Ability to prioritize tasks based on business needs
• Ability to multi-task
• Goal oriented, with excellent time management and organizational skills
• Excellent interpersonal skills, with ability to interact effectively and work efficiently with people at all levels in an organization
• Excellent verbal & written communication skills
• Keenly attentive to detail
• Ability to keep sensitive information confidential
• Advanced problem solving skills
• Demonstrate a high degree of initiative and creativity

Responsibilities

• Accurate and efficient ordering of testing for samples received in batch shipments
• Strict adherence to lab and clinical trial protocols, procedures, and work instructions
• Accurately setting up projects in all required systems upon execution of the statement of work
• Assist Project Managers with budget and timeline tracking and maintenance
• Follow up on all assigned tasks and escalate issues as needed to the Project Manager
• Draft meeting agendas and minutes and attend client meetings in support of Project Managers
• Troubleshoot and resolve clinical trial sample issues by working with internal associates, the client, CRO’s, and clinical sites as needed
• Write clinical trial work instructions per study protocol and data specification requirements
• Complete quality control checks of test data transfers and exportation of results as assigned
• Timely completion of data discrepancy resolution of data transferred to clients in support of database locks
• Train clients on company web-based reporting system
• Assist Project Managers with applicable billing for their assigned studies
• Represent department and the organization favorably and in accordance with established company standards and associate attributes at all times
• Prepare project status and study metric updates
• Other duties as assigned by management
• Work under little supervision with latitude for independent judgment relating to processes, systems, and project-related issues
• Manage low to mid complexity clinical trial and research and development projects with minimal guidance of the assigned Project Manager
• Lead Meetings with clients and internal stakeholders as needed to ensure successful project completion
• Proficient with applicable job-related software tools such as MS Project, Word, Excel and PowerPoint
• Write Standard Operating Procedures based upon BioPharma processes and requirements
• Willingness to bring innovative ideas to projects and develop process improvements
• Demonstrates a high degree of initiative, creativity and problem-solving in daily tasks
• Firm understanding of how functions and programs impact the financial plan
• Keep current on the industry, legal trends, regulatory and compliance requirements
• Demonstrate leadership skills through the coaching and mentoring of others as required

Benefits

• Excellent full-time benefits including comprehensive medical coverage, dental, and vision options
• Life and disability insurance
• 401(k) with company match
• Paid vacation and holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level