Project Coordinator

Texas AirSystems•Austin, TX

34d

About The Position

Texas AirSystems has been shaping the HVAC landscape in Texas for over four decades. With 500+ team members and seven offices statewide, we partner with over 60 leading manufacturers to deliver custom, high-performance solutions that stand the test of time. Here, your work matters. You'll be part of a team that values collaboration, rewards curiosity, and gives you the tools to keep growing. Whether you're just getting started or looking for your next big challenge, this is a place where you can thrive and make a real impact. Project Coordinator - Sales The Opportunity We are seeking a dynamic, service-driven individual who thrives in working in a fast-paced, relationship-rich environment. In this role, the Project Coordinator will support a sales team, coordinate and track projects from beginning to end and provide effective customer service to team members, customers and factories concerning the details of the project.

Requirements

Associate's Degree in business or related field and 3+ years' experience in customer service, project coordination or administrative role; or 5-7 years' equivalent combination of education and experience
Ability to prioritize, multi-task, deal with ambiguity and manage high volume projects
Strong PC skills in Microsoft Office 2007 including Word, Excel, PowerPoint, and Outlook

Nice To Haves

HVAC, mechanical contracting, engineering or construction industry experience a plus

Responsibilities

Track ship dates and shipments to delivery; communicates with customers regarding updates
Maintain CRM database with bid and project information
Plan and Specifications
Collaborate regularly with Parts, Service and Accounting (invoicing coordination); prepare reports regularly
Sales forecasting; backing management
Communicate effectively with team members, customers and factories concerning details of project
Warranty administration:
Order service parts
Pursue reimbursements
Pursue order acknowledgement
Track shipment from factory
Manage receipt and distribution of all closeout materials to customers:
Installation operation and maintenance manuals - IOMs
Warranty
Spare parts
Startup reports
Assist with distribution and receipt of submittals
Generate, interpret and print reports and other materials
Fax, copy, enter data/orders and provide other clerical support to sales team