Project Coordinator

Quanta Services • Ontario, CA

1d • $22

About The Position

The Project Coordinator will work directly with Project Managers to serve as a high-level support lead, ensuring infrastructure projects are completed safely, accurately, and on schedule. This role is a hybrid of project operations and regulatory compliance; the employee will manage project data entry, resource tracking, and serve as the primary point of contact for all permit-related activities. Critical for success are an intense attention to detail, a proactive "ownership" mindset, and the ability to navigate local jurisdictions and utility companies with professional diplomacy.

Requirements

• The ability to prioritize high-stakes tasks under pressure while maintaining a professional appearance and diplomatic demeanor in the field or office.
• A deep understanding of the permitting lifecycle and the ability to navigate the complexities of local jurisdictions, municipalities, and utility-specific compliance standards.
• Exceptional attention to detail with the ability to audit project data, identify discrepancies in production trackers, and proactively mitigate risks before they impact the schedule.
• Excellent written and verbal skills; the ability to present complex project updates to stakeholders and train field teams on documentation and safety standards.
• Advanced command of Microsoft Office (Word, Excel, Project, Visio, Access) and hands-on familiarity with Primavera P6, EcoSys, B2W, or comparable utility scheduling and project control software.
• A self-starting approach to problem-solving, with the "professional diplomacy" required to negotiate access and approvals with landowners and government agencies.
• High School Diploma or Equivalent.
• Minimum of 3 years in project coordination, construction management, or project controls.
• 2+ years of proven experience in administrative support, permitting, or customer service.
• Thorough understanding of industry practices, contract management, budgeting, and the construction lifecycle.

Responsibilities

• Work closely with division, field, and project management to ensure successful delivery and built-in accordance with OSHA and company safety regulations.
• Support daily, weekly, and monthly meetings; manage all documentation, minutes, and action-item tracking.
• Setup, organize, and maintain electronic project files across systems including Microsoft Office, SharePoint, Primavera P6, EcoSys, and B2W.
• Coordinate and schedule subcontractors, vendors, and material suppliers (traffic control, digging, etc.) and manage project equipment and small tools.
• Issue work packages, update production trackers, and audit timesheets for program efficiency.
• Facilitate contractual closeout activities including lessons learned, as-built reviews, and punch list items.
• Research, prepare, and submit permit applications to local, state, and federal regulatory agencies for all scopes of work.
• Serve as the primary point of contact between the organization, clients, and regulatory agencies; attend meetings with utility companies and local authorities as required.
• Maintain up-to-date knowledge of governing regulations and monitor the status of permit applications through the approval and construction phases.
• Work with landowners to monitor lease agreements and support the project team with access coordination.
• Assist in developing policies related to permitting and advise management on potential impacts of regulatory changes.

Benefits

• Medical, Dental, Vision Insurance
• Company Paid Life and AD&D
• Optional Ancillary benefits including but not limited to: Legal, Pet, Critical Illness, Hospital Indemnity, Accident and Voluntary Life
• Short Term and Long Term Disability
• 401(k)/Roth retirement plans with company match
• Paid Sick, Holiday and Vacation time

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees