Project Coordinator

Stand-By Personnel • Tulsa, OK

5h • $28 • Onsite

About The Position

We are seeking a highly organized Project Coordinator with construction industry experience to support the Program Management team in a fast-paced construction and manufacturing environment. This role focuses on project coordination, schedule tracking, and cross-functional communication to ensure projects meet or exceed customer expectations. The Project Coordinator will work closely with Program Managers, Operations, Drafting, Design, and external vendors, and will report directly to the Director of Program Management.

Requirements

• 2+ years of project coordination experience (construction or manufacturing preferred)
• Experience coordinating internal teams and external stakeholders
• Proven ability to work effectively with all levels of management
• Strong organizational and time-management skills
• Excellent written, verbal, and presentation communication skills
• Ability to manage multiple projects in a fast-paced environment
• Proficiency with Microsoft Office and project documentation systems

Responsibilities

• Initiate and set up new projects in coordination with Program Managers
• Serve as a liaison between Program Managers and customers to define project scope and requirements
• Coordinate daily with internal stakeholders to keep projects within scope, schedule, and budget
• Assist with day-to-day issue resolution to support project success
• Develop and maintain relationships with third-party vendors for estimating and procurement
• Gather project data and prepare periodic reports for leadership review
• Coordinate with Program Management and Operations teams to track inventory levels
• Request and track material samples and vendor quotes
• Coordinate with drafting and design leads to ensure design milestones are met
• Gather site-specific drawings for project estimating
• Process purchase orders, contracts, signed proposals, and documentation
• Maintain organized project documentation throughout the project lifecycle
• Print, organize, and distribute approved projects to Operations teams
• Identify project risks and report status, risks, and outcomes to leadership
• Assist with mitigation plans by coordinating with internal teams
• Prepare miscellaneous estimates and quotes for review
• Collect logistics and delivery information to support scheduling

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees