Project Coordinator

JLL•Cincinnati, OH

1d•Onsite

About The Position

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Responsibilities: The Project Coordinator is a driven leader who will ensure that all programs, initiatives, and reporting are globally consistent, accurate, and executed in a timely manner. The Coordinator will be a champion of our project process and will assist individual PMs in delivering their projects with excellence. He/she will support the global project management baseline through mastery and support of Adaptive Work, project financial compliance and close out process. He/she will support the project manager with key activities like budget control, procurement, and payment activities to ensure adequate accounting of assets. A strong collaborator, the Project Coordinator will work with the Global PDS Lead to support all changes and improvements within the Project Management process.

Responsibilities

Assist PMs in the gathering, organizing, and analysis of projects as it relates to Annual Capital Planning.
Assist PMs in Procurement transactions
Assist PMs in Payment support/follow-up
Assist PMs in Budget control
Reconciliation of the approved Budget vs. the current ones of each project to make sure that we do not have any project over committed or overspent. Reconciliation includes sending notifications to PMs to adjust Steam.
Review the WBS in SAP (project structures) to make sure that no line is exceeded, and if it is, ask the PM / WEL to make the budget movement between lines.
Review the U&O of the projects to make sure that all are OK or if not ask the WEL / PM to send the adjustment with the change of date
Maintain AUC control, make sure that we do not have late assets capitalization.
Follow up on Compliance report, closing the items that are out of control
Assist PMs in Asset creation and disposal
Conduct project audits
Project process and tool support champion
Tracking cost avoidance and innovation
Support Global Process Engineering Lead and Global Project Analyst in the analysis of regional data
Standardize formats, reports, presentations and communications for PDS team
Assist with access management/badges
Clarizen support champion – become the super-user for the region
Maintain Data accuracy and Data Quality in PDS systems
SharePoint maintenance
Enter and control certain project data on an individual project level
PDS Metrics owner. Review and support PMs/WELs to maintain PGMs updated within the approval levels.
Own on-boarding training for all new team members incl. PMs
Tracking, support and deliver on-going training
Support Regional Lead with meeting set-up