Project Coordinator

McCownGordon Construction

7d

About The Position

People love to work here, plain and simple. It’s easy to love your job when you’re surrounded by driven, passionate leaders. We show up every day and give it our all; not because we have to, but because we want to. Supports project management and operations staff by handling contract administration, database management, project controls, file management, and closeout. Provides project-related assistance as needed.

Requirements

• 1+ years of experience in an administrative position.
• Proficiency in Microsoft Office computer applications.
• Demonstrated accuracy in work.
• Demonstrated ability to take initiative to learn and take on additional responsibilities.
• Demonstrated ability for interpersonal and communication skills.
• Willingness to work in a team environment.

Responsibilities

• Contract Administration
• Familiarity of contract and contract terms.
• Identifies contract requirements and issues trade partner contracts with oversight from Team Lead, as necessary.
• Processes change orders and assists project team with owner pay application distribution.
• Follows up to obtain signed documents as needed and files executed documents in Procore.
• Requests Master Agreements and Vendor Adds from the Vendor Group and Risk Department.
• Requests McCownGordon insurance and bonds from insurance company.
• Uses AIA software for CMa subcontracts, Owner Change Orders, Subcontractor Change Orders and Substantial Completion Certificates.
• Project Controls, File & Database Management
• Adds new contacts into Procore directory.
• Partners with Accounting & Risk Departments to ensure new companies are set up in Procore and accounting software.
• Completes and manages the tax-exempt certificates with support from accounting.
• Gains exposure to importing initial project budget into Procore with Team Lead oversight.
• Sets up new projects in Procore with support from Team Lead.
• Prepares and distributes transmittals.
• Manages print orders for drawings and/or specification books.
• Uploads Drawings and Specifications into Procore.
• Scans hard copy files and uploads to Procore.
• Retains hard copies until close of project.
• Organizes and files documents for projects in Procore.
• Project Closeout
• Familiarity of closeout procedures and requirements.
• Works with Project Management to develop closeout submittals in the Pype platform.
• Assists with collection of closeout materials from required trade partner, reviews, and ensures accuracy with approval from Team Lead and support from Project Management.
• Assists with the follow up communications for closeout documentation with oversight from Team Lead.
• Creates closeout deliverable and submits to Project Manager for review.
• Distributes closeout deliverable to relevant party.
• Administration
• Attends project Kick Off Meetings.
• Assists with project administrative duties as needed.
• Orders refreshments for project team meetings as needed.
• Provides weekly project status updates to project teams.
• Assists project coordination team with other duties, and/or helps other teams, as needed.
• Onsite Project Coordinator (as applicable).
• Greets and directs all visitors to the jobsite, including coordinating material deliveries.
• Answers all incoming calls and transfers to the appropriate party.
• Orders, receives, and sorts office and trailer supplies for the jobsite as needed.
• Coordinates topping out party with support from project team.
• Coordinates trailer setup/breakdown with support from project team.
• Travels occasionally to McCownGordon office and project sites.
• Takes notes during project meetings and processes in Procore based on project needs.
• Department Responsibility
• Provides/coordinates back-up support for team member time-off with approval of PC Team Leader.
• Schedules project update with Team Lead 2 business days prior to approved time-off.
• Adheres to Project Coordinator Code of Conduct.
• Embraces change and supports the initiatives of the department.
• Participates in team meetings and training as required for the department.
• Partners with Team Lead in trade partner training.
• Recommends technology, procedural enhancements, and efficiencies for the Project Coordinator team.
• Successful completion of required department training.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees