Project Coordinator

Crowley Webb & Associates•Buffalo, NY

14h

About The Position

Praxis, Crowley Webb's patient recruitment division, is looking for a full-time project coordinator to support the execution and management of recruitment and retention materials for various campaigns. The ideal candidate will be an integral part of our team and will assist with all aspects of project and site management. Crowley Webb has been named one of Buffalo Business First’s Best Places to Work and one of The Buffalo News’ Top Workplaces.

Requirements

Bachelor’s degree or comparable work experience in a relevant field (e.g., marketing, advertising, healthcare)
Knowledge of (or willingness to learn about) data protection (e.g., ISO 27001, GDPR), HIPAA regulations, and maintaining confidentiality
Proficiency with computer software such as Microsoft Word, PowerPoint, Excel, and Google Drive
Detail-oriented and comfortable working in a collaborative environment
Ability to prioritize workload and effectively manage timelines and deadlines
Exercise excellent judgment and decision-making skills

Responsibilities

Administrative study set-up tasks
Materials revisions process (sponsor changes and amendment changes)
Internal site lists and trackers
Meeting minutes
Day-to-day communication with research sites (including referral follow-up, fulfilling materials requests, providing PraxisDirect assistance)
Maintenance of PraxisDirect portal (including study setup, site training, user access, referral log updates/flips)
Social media monitoring and tracking
Management of the internal creative development process
Print production and fulfillment of all materials
Translation of materials for global trials
Meeting agenda preparation
Reporting relevant updates in sponsor meetings (referral updates, site list changes)
Any other miscellaneous needs from the internal team