Project Coordinator

Summit Companies•Tulsa, OK

About The Position

JOB SUMMARY : This Project Coordinator is responsible for monitoring and tracking projects as well as managing the procurement of materials and providing customer communication. ESSENTIAL JOB DUTIES : Monitor and track the status of projects. Inform customers and sales representatives when material and/or labor is required. Ensure required engineering is performed to meet customer expectations. Coordinate with internal project stakeholder to meet customer’s labor requirements. Order equipment to ensure customers receive materials on schedule. Provide updates and reports to department managers of project statuses. Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters. Assist in billing process for projects with the AR team as needed. Resolve customer issues and contract disputes as needed. Coordinate the timely delivery of equipment to the job site and close-out documents. Coordinate with Procurement for purchase orders for subcontractors. Procurement and verification of project schedules including tracking project change orders and other pertinent documentation. Attend work in progress meetings. Work closely with our Sales team for coordination and follow up on project bookings. Other duties may be assigned. QUALIFICATIONS The qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications. Education, Training, Certifications: High School Diploma or GED, required. Associate’s or Bachelor’s in Business or related, preferred. Experience, Knowledge, Skill Requirements: 3 to 5 years’ project coordinator experience. Electrical or construction industry experience is desirable. Experience in a high-volume customer service environment is ideal. Must have strong basic math skills for billing and reports Communication Skills: Must have the ability to effectively read, write and communicate in English with employees and customers. Systems and Software Skills: Ability to operate a computer and advanced Microsoft Office (Excel, Word, Outlook) experience, required. Other Qualifications: Valid driver’s license with acceptable driving record required. Must be able to comply with SFS’s Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement.

Requirements

High School Diploma or GED, required.
3 to 5 years’ project coordinator experience.
Must have strong basic math skills for billing and reports
Must have the ability to effectively read, write and communicate in English with employees and customers.
Ability to operate a computer and advanced Microsoft Office (Excel, Word, Outlook) experience, required.
Valid driver’s license with acceptable driving record required.
Must be able to comply with SFS’s Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement.

Nice To Haves

Associate’s or Bachelor’s in Business or related, preferred.
Electrical or construction industry experience is desirable.
Experience in a high-volume customer service environment is ideal.

Responsibilities

Monitor and track the status of projects.
Inform customers and sales representatives when material and/or labor is required.
Ensure required engineering is performed to meet customer expectations.
Coordinate with internal project stakeholder to meet customer’s labor requirements.
Order equipment to ensure customers receive materials on schedule.
Provide updates and reports to department managers of project statuses.
Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters.
Assist in billing process for projects with the AR team as needed.
Resolve customer issues and contract disputes as needed.
Coordinate the timely delivery of equipment to the job site and close-out documents.
Coordinate with Procurement for purchase orders for subcontractors.
Procurement and verification of project schedules including tracking project change orders and other pertinent documentation.
Attend work in progress meetings.
Work closely with our Sales team for coordination and follow up on project bookings.