Project Coordinator

Enbridge•Duluth, MN

6d•Hybrid

About The Position

We are seeking a dynamic Project Coordinator to provide essential support to Project Managers and the Execution Manager. In this position, you'll collaborate with project stakeholders to ensure every requirement is met throughout the project lifecycle for GTM and LP, Canada and US integrity dig projects, utilizing your expertise in functional, administrative, and organizational tasks to help drive projects to successful completion. We offer opportunities for growth, competitive benefits and pension plan, and generous time off.

Requirements

Excellent organizational skills
Ability to work with minimal supervision and take initiative.
Proficient in Microsoft applications (SharePoint development, Power BI development, Office).
Be able to take directions from peers and work with various stakeholders.
Customer service and solutions-driven mindset
General sense of urgency to help drive projects to meet ISD
Ability to handle a heavy workload and work in a fast-paced environment with shifting priorities.
Ability to travel domestically and within North America.
Five or more years of experience managing or assisting project managers on projects.
Must be able to travel cross-border between US and Canada
Must have the ability to function in both office and field construction sites.
Must be able to traverse uneven or slippery terrain, climb stairs and ladders, and do necessary PPE to mitigate industrial noise and physical contact hazards (hearing protection, hard hat, safety glasses, gloves, steel toed footwear, etc.).
Ability to: understand, remember and apply oral and/or written instructions or other information, understand complex problems and collaborate/explore alternative solutions, prioritize thoughts and ideas into understandable terminology, coordinate and prioritize work schedule on a short-term basis, make decisions which have moderate impact on the immediate work unit and monitor impact outside this area, understand and follow basic instructions and guidelines, complete routine forms, compose letters, outlines, memoranda and basic reports and communicate with individuals via telephone.

Responsibilities

General Project Management Support
Assist Project Managers (PMs) in ensuring project plans are kept up to date.
Assist the Project Managers with utilizing previous lessons learned during project development and capturing new lessons learned realized in project closeout.
Track and ensure resolution of stakeholder requests.
Manage third party project stakeholder technology access to Enbridge systems.
Reviewing and use of multiple PowerBi interfaces, - SharePoint, Kahua, and internal data systems for management of Integrity Digs.
Managing AMP (anomaly maintenance program) SharePoint / Kahua sites, AMP mailbox and distribution lists
Kahua Site Management
Assigning deliverables to project stakeholders
Applying due dates to deliverables in accordance with project schedules
Provide regular look-ahead status reporting to PMs on upcoming deliverables (Gating, issues management, compliance, Operational Readiness, etc.)
Onboarding project stakeholders and resolving access issues
Facilitating Project Close-out
Completing project close-out checklists, construction deliverables
Assisting in resolving any open deficiencies
Maximo MOC support
Entering project MOCs on behalf of PMs
Identifying and assigning MOC stakeholders
Following up with stakeholders on MOC action item completion and deliverables
Project Meeting support
Organize (as requested), attend, and participate in stakeholder meetings.
Take notes and manage the project action item lists
Prepare necessary presentation materials for meetings and keep/distribute meeting minutes.
Additional Responsibilities
Department Meeting logistics such as booking rooms, sending out invites, ordering/catering food etc. along with team building events.
Tracking and reporting on required training due dates for team
Act on behalf of the department in dispensing routine information (office moves, org change announcements, etc.)
Keep internal and external stakeholders up to date on ongoing department or company changes
Keep Project Org Chart and Work Type Management Plans up to date
Potential to manage low complexity projects or components of projects across the US/Canada for LP/GTM.

Benefits

competitive benefits and pension plan
generous time off
PPO & HSO plans (only HSA if participate in the HSO)
12 US Paid Holidays + PTO
Family Illness days
Military Leave (provides up to two years of paid leave with benefit continuation)
Benefits coverage starts on Day 1
Savings: 401k match 6% match – immediate vesting
Pension: Regular full-time and part-time employees can participate in the plan immediately upon hire
Cash Balance Pension plan, Enbridge makes the contributions (not vested until after 3 years)
The plan is fully paid for by Enbridge, with no employee contributions
Pay credits are between 4% and 11% of eligible earnings, based on age and service