Project Coordinator

Veolia • San Francisco, CA

1d • $67,000 - $69,000

About The Position

Veolia , is seeking a Project Coordinator for our client in San Francisco, CA. The Project Coordinator will have a minimum of five years of experience in facilities services, administrative assistance, high end hospitality or similar. Experience in technical writing may also be considered. This role will join a team of approximately 12 Facilities Engineers —and our client team of approximately 4 Asset Services Team. The collective team supports approximately 2.5M square feet of Class A research and development wet lab and office space in San Francisco.

Requirements

• Associated degree or equivalent college education from an accredited institution.
• Five (5) years of experience in facility services, administrative assistance, high end hospitality or similar experience in a high standard, fast paced, large volume professional and customer service-oriented environment.
• Experience in technical writing may also be considered.
• Required – Proficient in MS Office Suite, especially Outlook, Word, and Excel – as well as industry standard office equipment.
• Required – Excellent verbal and written communication.
• Strong interpersonal and problem-solving skills.
• Strong organizational and administrative skills.
• Initiative-taking and proactive, focused on achieving results, motivated to provide excellent service.
• Must be dependable and able to multi-task with a strong attention to detail.
• Ability to work well independently and as a team.

Nice To Haves

• Preferred – experience working in SAP.
• Preferred – experience working in Angus Anywhere or other similar CMMS platform.
• Preferred – Some proficiency in reading architectural, mechanical, electrical, and or plumbing drawings.

Responsibilities

• Manage and organize proposals, including uploads and ongoing document management.
• Conduct regular property and vendor walks (landscaping, janitorial, etc) and provide inspection summaries and follow through on action items.
• Prepare and maintain templates and draft entries within the Teams proposal log.
• Monitor Angus work orders and coordinate with Security/janitorial/engineering teams for timely follow-up.
• Create and post building signage.
• Serve as point of contact for hauling and waste communications.
• Oversee permit handling — scanning, delivery, and digital filing.
• Maintain the building engineering and vendor activity calendar.
• Draft facilities-related tenant memos and notices.
• Manage badge access and access control for tenants and vendors.
• Coordinate with security and vendors for scheduled on-site work.
• Support project management efforts, including but not limited to, painting projects and garage improvements (elevator repairs, non-slip stair paint, etc.)
• Assist building engineering teams in maintaining the project list and tracking progress.
• Manage Hub updates, including tenant memos and contact/company information.
• Provide logistical support for tenant events and on-site coordination.
• Overall project management of smaller facilities related items e.g. landscaping, painting, or signage enhancements.

Benefits

• Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more.
• In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees