Project Coordinator

Sentry • Watertown, SD

6h

About The Position

Sentry Core Values: Hard-Working, Optimistic, Ride for the Brand, Integrity, and Passion Role: Sentry Project Coordinator Primary Objective: Assist project managers and finance team with their administrative needs to ensure project runs smoothly and Sentry is protected from liabilities. Accountability Chart Roles: Project Startup/Closeout Lien Waivers AP/AR Support Subcontract Agreements/Change Orders Certificates of Insurance (COIs)/W-9s New Vendor & Customer setup Customer Communication Monthly job reports Primary Duties Write up subcontract agreements and change orders, and ensure they are signed by both parties Ensure subcontractor requirements are fulfilled (COI, W-9, Excise Tax Certs) Help Project Managers (PMs) with project reports/updates Process submittals on behalf of the PMs AP/AR assistance (Pay Applications, Invoices, Bill Trackers) Track certified payroll on eligible projects Assist with project startup and closeout processes Lien Waivers Pass-through account reconciliation What does Winning look like? Project invoices are created, approved, and sent out in a timely manner Lien waivers are signed and filed for eligible projects Subcontractor information is filed and up to date All new project information is filed for successful kickoff All completed project information is filed for successful closeout Subcontractors and suppliers are being paid on time

Requirements

• Microsoft office experience, esp. Outlook, Excel, and Word
• Computer literacy
• Superior problem-solving skills
• High attention to detail
• Organizational and time-management skills
• Basic understanding of AP/AR preferred but not required
• Quickbooks desktop preferred but not required

Nice To Haves

• Basic understanding of AP/AR preferred but not required
• Quickbooks desktop preferred but not required

Responsibilities

• Write up subcontract agreements and change orders, and ensure they are signed by both parties
• Ensure subcontractor requirements are fulfilled (COI, W-9, Excise Tax Certs)
• Help Project Managers (PMs) with project reports/updates
• Process submittals on behalf of the PMs
• AP/AR assistance (Pay Applications, Invoices, Bill Trackers)
• Track certified payroll on eligible projects
• Assist with project startup and closeout processes
• Lien Waivers
• Pass-through account reconciliation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees