Project Coordinator

Wunderlich-Malec Engineering•Wildwood, MO

28d•Hybrid

About The Position

Wunderlich-Malec Engineering (WM) is a 100% employee-owned ESOP and one of the largest and most well-established engineering companies in the United States. When you join WM you become part of a company that is: 100% employee-owned with 40+ years of industry history A Top 5 Systems Integrator Giant ENR Top 500 Firm We have a Project Coordinator opportunity in our Chesterfield, MO office. This person will assist Wunderlich-Malec Project Managers in achieving the overall strategic objectives of the projects and work assigned. The primary areas of responsibility assigned to the Project Coordinator are project management, project accounting and project delivery. This would include working with numerous resources to properly source various project types, materials, or equipment. These items will typically range from manufacturing to automation equipment and installation services.

Requirements

High school diploma or GED required with five or more years of administrative support experience
Experience with Microsoft Office Suite required
Detail oriented with strong verbal and written communication skills
Time management skills and ability to multi-task and prioritize work
Strong organizational skills

Nice To Haves

Associates/Bachelors Degree in Administration or Finance is preferred

Responsibilities

Support project managers with daily, weekly, monthly tasks as needed
Meeting management: Agendas, minutes, action item logs, communication follow up
Project schedule management
Reporting, status updates
Action items, punch listing
3 week look ahead management
Document management
Creating project documentation structure and maintaining access, version control, proper filing
Submittal management
Transmittals
Monthly client reports
Project review board reports
Financial management
Status updates, forecast support, and cost reporting
Creating Purchase Orders and Processing Invoices
Accounts payable support
Subcontract setup, invoicing, payments
Expense report support
Project setups
Personnel logistics support
Housing issues, travel support, deliveries
Assisting project team with editing documents such as project scopes of work, spreadsheets, budgets, etc.
General administration such as paperwork, copying, printing, office supplies, PPE, and using a computer
Follow-up with vendors for project status
Agendas, minutes, action item logs, communication follow up
Reporting, status updates
Action items, punch listing
3 week look ahead management
Creating project documentation structure and maintaining access, version control, proper filing
Submittal management
Transmittals
Monthly client reports
Project review board reports
Status updates, forecast support, and cost reporting
Creating Purchase Orders and Processing Invoices
Accounts payable support
Subcontract setup, invoicing, payments
Expense report support
Project setups
Housing issues, travel support, deliveries
Office management
Supplies, snacks, plant maintenance, mail, deliveries, misc. errands
Office housekeeping and maintenance issues liaison with landlord
Timesheet management for BU81 team
New hire on-boarding support
Provide general support to visitors, meetings
Townhall logistics
Ensure filing systems are maintained and current
Assist with setting up and supporting trade shows
Assist Business Development Manager with marketing and sales pursuits
Maintain a safe and secure working environment
Support budgeting and bookkeeping procedures
Supplies, snacks, plant maintenance, mail, deliveries, misc. errands
Office housekeeping and maintenance issues liaison with landlord