Project Coordinator

Tri State General Contractors•Escondido, CA

9h•$25 - $30

About The Position

We are an established and respected General Contracting Company seeking an experienced Project Coordinator with construction experience to fill a key role in the Escondido, CA area. The selected candidate will excel at organization, communication, administrative tasks, and time management. We are looking for someone to be an innovative collaborator with a passion to succeed, who will be adaptable, versatile, willing to learn, and wants to grow with the company! If you have a “Team First” mentality, this is the job for you! See below for a more in-depth listing of responsibilities. Position Summary The Construction Project Coordinator supports the Project Management team by ensuring smooth execution of construction projects through effective coordination, documentation, and communication. This role is responsible for managing project processes, maintaining accurate records, and assisting with preconstruction, permitting, and closeout activities to meet client expectations and project deadlines.

Requirements

Associate or bachelor’s degree in construction management, Engineering, or related field preferred.
2+ years of experience in construction project coordination or similar role.
Strong organizational and time management skills.
Proficiency in AutoDesk, MS Office Suite, and client portal systems.
Excellent communication and interpersonal skills.
Ability to manage multiple tasks and meet deadlines.

Nice To Haves

Sage/Timberline experience a plus

Responsibilities

Assist the Project Management team in managing construction project processes and procedures.
Prepare permit pull packages and coordinate with government agencies and clients during the permit process.
Support preconstruction requirements and coordinate between field and office per Project Manager direction.
Maintain continuous communication with Project Managers, Superintendents, and client construction teams.
Participate in weekly project meetings and provide weekly status reports to the Senior Project Manager.
Assist with project logistics, scheduling coordination, and field–office communication.
Ensure client needs are met in a timely, cost‑effective, and customer‑service‑oriented manner.
Provide support to upper management as needed.
Set up and maintain project tracking reports and logs in AutoDesk and client software platforms.
Maintain project logs including timelines, submittals, observations, RFIs, and document tracking.
Ensure submittals are obtained, processed, and approved in time to meet schedule deadlines.
Track all owner‑furnished and contractor‑furnished materials for delivery per the construction schedule.
Perform data entry for vendors, subcontractors, and subcontracts (Sage/Timberline experience a plus).
Manage document control for drawings, specifications, RFIs, and revisions, including printing and maintaining current plan sets for subcontractor use.
Upload and maintain all project drawings, specifications, and documentation on client portals, local servers, and AutoDesk.
Submit RFIs in client software and archive all RFIs and backup attachments in AutoDesk.