Project Coordinator

Fidelity Building Services Group•Miami, FL

About The Position

We are seeking a highly organized and detail-oriented Project Coordinator to support our Project Management team. This role is critical to ensuring projects run smoothly from start to finish by assisting with coordination, documentation, scheduling, and communication across teams. The ideal candidate is a proactive self-starter who thrives in a fast-paced environment and enjoys juggling multiple projects. You’re curious, adaptable, and quick to learn new tools and technologies, bringing strong organization and attention to detail to everything you do. As the leader in complete solutions for Building Automation Systems, Smart Building Technologies, a Fidelity Company, helps building engineers, building managers, and building owners operate with efficiency centered around Maryland, Virginia, and Washington, D.C. Our specialty is reinvigorating buildings with aged and outdated systems. For buildings with old systems, we provide the most comprehensive overhaul of inefficient systems in the industry. We do this by monitoring and correcting areas of the existing system that are losing heat and energy, prior to connecting all components to a central automated control mechanism to ensure the highest level of energy efficiency. Smart Building Technologies is the industry leader in Building Automation Systems, Energy Management Systems, Facility Monitoring Services, Critical Systems Monitoring, and Smart Lighting Solutions. We utilize Open Protocol Technologies to integrate all systems and manufacturers, meaning that existing equipment can be integrated into an established Building Automation System.

Requirements

Strong problem-solving skills and ability to manage multiple priorities
Ability to remain professional and composed in high-pressure situations
Proficiency with Microsoft Office (Excel, Word, Outlook) and general computer applications

Nice To Haves

Basic understanding of project coordination, cost tracking, or estimating is a plus
Experience in construction, electrical, HVAC, or building systems industries preferred

Responsibilities

Assist with obtaining electrical and low-voltage permits in accordance with jurisdictional requirements
Coordinate material takeoffs from field teams and communicate with vendors for pricing and procurement
Work with Project Managers to gather equipment lists and secure competitive pricing
Request and compile installation, operation, and maintenance manuals for project equipment
Maintain organized electronic job folders, including scanning and uploading documentation
Prepare project closeout packages including O&Ms, as-builts, warranties, startup documentation, and reports
Support project billing processes following Project Manager approval
Develop and maintain weekly team schedules based on input from Project Managers
Provide general administrative and project support as needed
Perform additional duties as assigned

Benefits

Access to World Class continuous learning opportunities, workshops, and certifications.
Clear pathways for growth within the company, with mentorship from industry leaders.
Ample paid time off to relax, recharge, and explore your passions outside of work.
Comprehensive Health Plans: Including medical, dental, and vision coverage.
A compensation package that reflects your skills and experience.
State-of-the-art tools and technology to help you work smarter, not harder.

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