Project Coordinator

Net at Work

93d • $60,000 - $70,000

About The Position

The Project Coordinator (PC) is responsible for supporting the successful planning, coordination, and delivery of small projects or defined workstreams within the PMO. This role centers on operational excellence—maintaining schedules, reports, and dashboards, ensuring timely communication, and supporting cross-functional teams. The Project Coordinator works closely with project managers and stakeholders to drive project progress, uphold documentation accuracy, and contribute to process improvement initiatives. They serve as a key resource for project tracking, reporting, and stakeholder coordination, helping to maximize the benefits of business applications and project investments.

Requirements

• Bachelor’s degree preferred (BA or BS in Computer Science, Business, or related field).
• 2–4 years of experience in project coordination or support, ideally within information systems development or implementation.
• Proven track record of delivering projects on time, on budget, and in scope.
• Smartsheet experience required; ERP systems experience a plus.
• CAPM (Certified Associate in Project Management) or equivalent preferred.

Responsibilities

• Lead and coordinate project tasks or manage small projects, ensuring alignment with objectives, timelines, and Net at Work’s standards.
• Track deliverables, milestones, and resource allocations to keep projects on course.
• Support project financials, including budget monitoring, milestone invoicing, and identifying opportunities for additional client value.
• Prepare and distribute project reports and dashboards, providing actionable insights to stakeholders.
• Maintain accurate project documentation, schedules, and budgets.
• Organize meetings and facilitate team communications, serving as a reliable point of contact.
• Ensure timely completion of deliverables and adherence to deadlines.
• Champion process improvement and data accuracy in PMO tools (e.g., Smartsheet, ChangePoint).
• Serve as a trusted secondary point of contact for clients, advocating for their needs and ensuring expectations are met throughout the project lifecycle.
• Communicate project status, risks, and issues promptly and professionally to clients and teams.
• Build strong, trust-based relationships with internal and external stakeholders.
• Proactively identify and escalate risks, recommending mitigation strategies to ensure successful outcomes.
• Analyze and resolve issues that could impact project performance or deliverables.
• Manage scope changes, document change requests and communicate impacts to stakeholders.
• Apply analytical and creative problem-solving skills to resolve systems and project challenges.
• Collaborate with teams to maintain project momentum and deliver results.
• Support process analysis and contribute to continuous improvement initiatives within the PMO.
• Provide recommendations to enhance administrative and operational processes, driving efficiency and innovation.

Benefits

• Health and Welfare (Medical, Dental, Vision)
• Accident, Critical Illness, and Hospital Indemnity
• Employee Assistance Program (EAP)
• Life and AD&D Insurance
• Short- and Long-Term Disability Insurance
• Flexible Spending Accounts
• Transportation and Parking Accounts
• Health Savings Accounts (with company contribution)
• Retirement Planning (401k with matching contribution)
• Legal Benefits
• Identity Theft Protection
• Pet Insurance
• Wellness Program Offerings
• Paid Time Off, accrued per pay period based on years of service starting at 15 days annually.
• 8 Paid Holidays per year, including 1 floating holiday.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 51-100 employees