Project Coordinator

Apex Companies•Brentwood, CA

10h•$26 - $30•Onsite

About The Position

Are you highly motivated, hard-working, and seeking to join a growth-focused consulting & engineering firm? Are you looking for a company that will invest in your development and grow your professional skills? If so, consider a career with Apex! Powered by record sales, extraordinary client retention, strategic acquisitions, and an entrepreneurial spirit, Apex Companies is one of the fastest growing engineering and environmental consulting firms in the US. We were recently recognized by the Zweig Group as one of the fastest growing firms in the AEC industry. We take pride in providing our clients with exceptional service and have earned numerous awards for project excellence. We continue to grow, and we want you to grow with us. The Project Coordinator for Construction Services plays a crucial role in being a liaison between the project accounting team and the project management team. They are responsible for ensuring that all billing processes, job setups, and contract reviews are conducted accurately and timely. They are also responsible for maintaining strong relationships with clients and resolving any project-related administrative issues that may arise. This role requires excellent organization, as well as a strong attention to detail, and the ability to improve processes and procedures.

Requirements

Proficient in Microsoft Excel.
Excellent oral and written communication skills.
Sound analytical and critical thinking skills.
2 years of project coordination experience

Nice To Haves

Work experience in accounting preferred
Construction industry experience preferred.
DelTek ERP and Hubspot software experience preferred.

Responsibilities

Create new project set ups for the Project Managers. Make sure that they are completed timely and accurately and provided to the project accounting team for entry into the company’s accounting system.
Review contracts, recommend changes, and provide definitive version to senior leadership for signature.
Create change orders for the PMs, send to client, follow up.
Work in close collaboration with the project accounting team as well as the project managers and sales team, to ensure that the billing processes are aligned with overall business objectives and client satisfaction goals.
Monitor and manage the AR aging for the Project Managers, especially the accounts past due 90+ days and lead the collection efforts to ensure timely collection of funds from clients for services performed.
Address and resolve client inquiries and disputes regarding administrative issues, provide excellent customer service and maintain positive relationships.
Complete Certificate of Insurance Requests as needed.
Manage Prevailing Wage DAS forms for apprentice and similar Prevailing Wage needs.
Perform other duties and/or complete other projects assigned by senior leadership team.
Create/amend Bluebeam maps for PMs.
Help Project Managers with daily scheduling.
Help responding to emails.
Review of profit and loss for jobs for Project Managers.
Review invoices as needed