Project Coordinator

Dimensional Fund Advisors • Austin, TX

60d • Hybrid

About The Position

The Project Coordinator will be the organizational backbone of our projects, managing documentation, facilitating communication, and tracking project progress across various stakeholders and teams at Dimensional. This role focuses on both planning and support activities to help direct the steps of a project in an efficient manner. This role is responsible for ensuring the quality, timing, and sequence of work for the global projects in Corporate Services. Successful execution of this role involves collaborating with project managers, contractors, and internal departments to deliver high-quality facilities that meet the needs of the firm.

Requirements

• Bachelors degree.
• Strong verbal and written communication skills, with the ability to deliver composed and concise updates and recommendations to executive leadership.
• Analytical and problem-solving mindset with a proactive approach to risk mitigation.
• Exceptional leadership and interpersonal skills to build trust and credibility across a diverse workforce.
• Ability to weigh broad spectrum of considerations when making recommendations on project deliverables.
• Proficiency in developing, implementing, and managing construction schedules.

Responsibilities

• Assist in the planning and execution of global construction projects from inception to completion.
• Coordinate with architects, engineers, and contractors to ensure project specifications are met.
• Effectively communicate with contractors and/or on-site contacts to ensure on-time execution of all projects.
• Be familiar with different stages of the construction process for multiple jobs occurring simultaneously.
• Coordinate the contract process for goods and services for each project partnering with Legal and Finance.
• Act as liaison between Project Management and internal clients, ensuring key stakeholders receive timely updates, and client expectations are met.
• Assist Senior Project Managers and Project Managers on assigned projects or client assignments.
• Coordinate sequencing of deployment activities, timing, and scheduling of events to complement business activities.
• Organize, attend, and participate in team meetings; prepare agendas, document meeting minutes, and follow up on important actions and decisions.
• Support with creation, maintenance, updates of project schedules.
• Collection, organization, and processing of all project-related submittals and management of long-term record retention.
• Tracking permits from receipt to project closeout. Raise flags with team regarding potential risks, challenges, blockers as indicated by permit progress. Ability to assess permit geographic coverage for completeness and coverage by the permit area.
• Help ensure projects adhere to established frameworks, methodologies, and quality standards.
• Maintain and monitor detailed project plans, schedules, budgets, and expenditures sharing metrics with team, tracking goals and milestones, and informing of project status.
• Ensure all project documentation (e.g., contracts, risk logs, status reports, change orders) is current, accurate, and properly filed.

Benefits

• Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Funds, Trusts, and Other Financial Vehicles