Project Coordinator

Atmosphere Commercial Interiors LLC•Albuquerque, NM

About The Position

Omni Workspace provides strategic oversight and resources to a portfolio of Steelcase and commercial facility services businesses that serve leading organizations across corporate, healthcare, education, hospitality, and sports industries. Omni’s distinctive brands, including Atmosphere, Emerald Blue, Meso, and Turnkey, serve organizations in many ways, all with a focus on delivering superior products and services. Each brand demonstrates market-leadership in its category, and we are united under the core principle of building long-term business relationships. PRIMARY FUNCTION Provide sales support for multiple large- and small-scale clients. Coordinate and manage client daily orders and projects beginning with proposals/quotes through the project installation. Utilize the Hedberg Order System to enter quotes and orders with a high level of accuracy. Consistently communicate ongoing order status, progress and issues with team and client. Respond timely and accurately to clients’ daily requests for service and questions. Act as a resource to the team, gathering information, solving problems, and communicating with the Project Team, vendors, Service Provider and other internal and external partners.

Requirements

High School Diploma or GED
Ability to work overtime when necessary
Proficient with Microsoft Office applications
Strong keyboard skills

Nice To Haves

4-year degree
2+ years’ experience in client support role
Commercial Furniture Industry experience
Experience with Hedberg business system

Responsibilities

Accurately create quotes and orders for clients for standard and non-standard client requests.
Gather lead times from vendors and collaborate with Sales so that they can communicate expectations with the client.
Coordinate and manage client orders. Communicate status to client and Team.
Review vendor acknowledgments to Atmosphere orders. Identify and resolve discrepancies to ensure accurate and timely receipt of client product.
Monitor and expedite just-in-time shipping dates to meet client requirements. Interface with vendors and shippers to resolve problems.
Utilize Hedberg Order System to monitor and manage orders including Dashboard and Internal Status Reports.
Consistently communicate ongoing order status, progress and issues with Team and client. Prepare and update customer order status reports based on client request or requirements.
Investigate to resolve vendor and client invoice discrepancies in order to ensure the receipt of timely customer payments. Submit client invoices per client requirements if applicable.
Partner with Project Team to document, research and resolve delivery and installation punch list issues. Enter orders for parts and product required.
Enter quote and service requests for labor using third party business system (ServiceTRAX).
Facilitate a timely response to clients’ daily product and service requests accurately. Take partners as appropriate.
Assist Sales Team with bid and request for proposal responses, close-outs and submittals.
Process client credit card payments for orders.
Act as a resource to the project team, gathering information, solving problems and communicating with vendors and other teams.
Participate in project meetings as required based on size, scope and complexity.
Train and mentor new team members on Atmosphere processes, Hedberg and ServiceTRAX.
Assist with administrative duties including front desk and receptionist back-up coverage.
Act as a resource for corporate initiatives.
While this job description accurately represents the current primary duties of the role, functions may be adapted as necessary to meet business need.