Project Coordinator

WSP Global•Portland, ME

13d

About The Position

WSP is currently initiating a search for an in-house Project Coordinator for our Portland, Maine office. Be involved in projects with our WSP USA Earth & Environment Team and be a part of a growing organization that meets our client's objectives and solves their challenges. Join our Portland WSP Team, we are a team of dedicated professionals working to find solutions for our diverse customer base. Our team is recognized as a leader in A/E design nationwide within WSP and is known in the industry for delivering high-quality designs with technical excellence. We realize this success is the result of the efforts and abilities of our people. Our Portland, Maine team takes pride in maintaining a small family-like, flexible work environment while also having a large international organization's structure, resources, and opportunities. Our Portland office is right in the heart of Downtown Portland; a diverse and lively city with an outstanding restaurant scene and lots to do if you're an outdoor enthusiast or love the Arts - something for everyone. This is an opportunity to work with our talented Architects and Engineers in one of WSP's focused growth areas. If this appeals to you, we would like the opportunity to discuss with you further as we grow our team to support our current workload and advance strategic planning towards our future vision. Your Impact Support Project Managers and internal stakeholders in planning and executing projects

Requirements

High School diploma (or equivalent), Associate's or Bachelor's degree preferred
Excellent organizational skills including strong written and verbal communication skills
Excellent interpersonal skills including the ability to work as a member of various teams or to work independently as required
Demonstrated ability to work on multiple projects and complete high-quality work against strict and conflicting deadlines
A positive, collegial attitude and a high level of professionalism are essential
A valid driver's license
Project a professional company image through in-person and phone interaction
Proficiency in Microsoft Office 365: Word, Excel, PowerPoint, Outlook, and Adobe software
Demonstrated experience with technical editing, document production (multi-section reports, Appendices, Table of contents, etc.)
Ability and willingness to learn technical and business vocabulary
This position requires effective time-management, written communication, planning, organization, creativity, team building, collaboration and interpersonal skills
The successful candidate will take initiative and be able to work independently, be able to work / coordinate efforts from multi-discipline teams and successfully facilitate development and delivery of multiple, simultaneous deliverables with strict deadlines
Must be flexible with work schedules and able to adjust to multiple and concurrent deadlines

Nice To Haves

Three or more years professional administrative work experience
Three or more years of directly related experience in the engineering consulting environment

Responsibilities

Support Project Managers and internal stakeholders in planning and executing projects
Coordinate project setup and closing as per WSP's Project Delivery procedures
Assist with developing and maintaining project Work Breakdown Structure and schedule
Setup and maintain budget and expenditure tracking under the guidance of Project Managers
Interface with the accounting team regarding client invoicing, payments, and the monthly project billing cycle
Maintain project contracts and documentation for sub-consultants, contractors, and vendors
Track and manage compliance with requirements of quality management processes or plans
Coordinate and document project team communications
Coordinate document delivery, updates, filing, and implement other control systems
Visible support resource for knowledge of WSP systems and protocols
Provide non-technical document review, proofreading for accuracy, completeness, compliance with corporate policies, formatting adherence, including grammar, punctuation, and spelling
Preparation of Excel spreadsheets
Assist project team members with document formatting, copying, report production, binding, shipping, filing and scanning
Prepare documents & items for Fedex pick up