Project Coordinator

Lightworks•San Diego, CA

12d

About The Position

As a Project Coordinator at Lightworks, you’ll be a key part of keeping our projects, service work, and field teams running smoothly. You’ll work closely with operations, field teams, purchasing, and accounting to make sure the right people and materials are in the right place — and that work is scheduled, billed, and tracked accurately. This role has real responsibility and real impact — on project success, cash flow, and team trust. Lightworks is a design-build integration company specializing in electrical, lighting, AV, shades, smart power, and technology systems for high-end residential and commercial projects. But what really sets us apart is how we work: We’re team-first We value ownership, accountability, and preparation We believe great systems are built by people who care We’re serious about learning, improving, and doing things the right way And yes — no jerks. Ever. We’re building something long-term, and we’re intentional about who joins the team.

Responsibilities

Scheduling production jobs and service calls
Coordinating field team schedules and managing capacity
Maintaining rolling labor and equipment revenue forecasts (updated weekly)
Following up on daily field team check-ins and progress updates
Ordering materials and making sure jobs are staged and ready before crews arrive
Preparing and directing project billings and Requests for Payment
Monitoring internal revenue recognition and supporting accurate month-end close
Communicating clearly and proactively across teams