Project Coordinator

Pavarini • New York, NY

7h • $75,000 - $90,000

About The Position

Construction Procurement Solutions (CPS), part of the STO Building Group is seeking a detail-oriented and proactive Post-Award Coordinator to manage and control project documentation and processes following award. The successful candidate will serve as the central point of contact for CMiC project inputs, submittals management, equipment tracking, and coordination of project deliveries. This role is critical to ensuring seamless project execution and high-quality client service by driving accurate and timely document control and communication across project stakeholders.

Requirements

• 2+ years of experience in project administration, document control, or coordination—preferably within the construction or building supply industry
• Proficiency in project management and ERP systems, ideally CMiC; strong Excel and general computer skills
• Demonstrated organizational skills with a keen attention to detail and accuracy
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Excellent verbal and written communication skills
• Strong problem-solving ability and proactive follow-up habits
• Experience working with submittals, equipment procurement, or delivery scheduling is highly desirable

Nice To Haves

• Experience in construction management, procurement, or subcontractor coordination
• Familiarity with CSI divisions, construction specifications, and AIA documentation
• Associate’s or Bachelor’s degree in Construction Management, Business Administration, or related field

Responsibilities

• Set up and maintain project information in CMiC (or similar ERP/project management software) after award, ensuring accuracy and alignment with contract requirements.
• Coordinate, track, and process all equipment and material submittals. Manage submittal logs, review timelines, distribute submittals for internal and external review, and follow up on outstanding items.
• Prepare and issue submittal requests, collect required documentation from vendors and suppliers, and ensure compliance with project specifications.
• Monitor status of all equipment orders and submittals. Maintain up-to-date tracking logs and proactively address any delays or issues.
• Collaborate with procurement, project management, suppliers, and jobsite teams to coordinate delivery schedules, resolve conflicts, and communicate updates.
• Serve as a liaison between internal teams, clients, and vendors regarding documentation, submittals, and delivery milestones.
• Ensure all documentation is complete, accurate, and filed in accordance with company procedures and project requirements.
• Identify and implement process improvements for document control, submittal workflows, and delivery coordination.

Benefits

• Competitive compensation and benefits
• Growth opportunities within a dynamic and expanding team
• Exposure to high-profile construction projects and innovative procurement strategies
• The salary range for this position is $75,000-90,000 annually. In addition, this role is eligible for a discretionary annual bonus.
• The Company offers the following benefits for this position, subject to applicable eligibility requirements: [Medical Insurance] [Dental Insurance] [Vision Insurance] [Health Savings Account] [Healthcare Flexible Spending Account] [Dependent Care Flexible Spending Account] [401(k) retirement plan with employer match] [Life & AD&D Insurance] [Long-term Disability Insurance] [Short-term Disability Insurance] [Critical Illness Insurance] [Accident Insurance] [Hospital Indemnity Insurance] [Home & Auto Insurance] [Family Support] [Pre-tax Paid Parking/Public Transportation] [Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt] [Time Away Benefits] [8 Paid Holidays] [Group Legal] [Employee Stock Purchase Plan] [Identity Theft Protection] [Group Legal] [Pet Insurance] [Employee Assistance Program]
• Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree