Project Coordinator

American Heart Association•Dallas, TX

1d•Hybrid

About The Position

Since its founding in 1924, the American Heart Association has significantly reduced cardiovascular disease deaths. The organization seeks passionate individuals to join its movement to overcome health challenges and accelerate progress towards a healthier future for all. This is a full-time, benefits-eligible, temporary opportunity for a Project Coordinator in the National Center office in Dallas, TX, expected to last approximately 12 months. Home-based work is also available. The role involves providing administrative and project support. The Association emphasizes work-life harmonization, guided by core values, and offers resources like Heart U for professional development.

Requirements

HS diploma or equivalent
Minimum of three (3) years of relevant experience
Minimum of six (6) months administrative and/or project coordination experience
Intermediate skills with MS Office programs, typing, and filing
Ability to coordinate and manage multiple projects from beginning to end, simultaneously, without supervision
Strong attention to detail
Ability to prioritize work assignments, be flexible in scheduling tasks, and manage time effectively
Good written and verbal communication skills, including those needed in writing, editing, and interacting by telephone and in meetings

Nice To Haves

Intermediate skills in using AI tools such as Co-Pilot

Responsibilities

Spreadsheet updates, file uploads, weekly reports and tracking, manage email replies, and process expense reports
Assist with conference slides as needed, conference packing, professional credential research, conference reception logistics, coordination with outside vendors, inter-departmental logistics, and communications
Build relationships, build sessions, and oversee databases
Assist with maintaining and organizing data, testing, submission, and review sites, preparing notifications/communications, etc., for all functions of this position using the Oasis Abstract Management system

Benefits

Competitive base salary (regularly reviewed against market value)
Annual salary planning and incentive programs (based on position type)
Medical insurance
Dental insurance
Vision insurance
Disability insurance
Life insurance
Robust retirement program that includes an employer match and automatic contribution
Employee assistance program
Employee wellness program
Telemedicine and medical consultation
Access to Employee Resource Groups (ERG)
Professional mentoring program
Access to Heart U (national online university with over 100,000 resources)
Paid Time Off (PTO) at a minimum of 16 days per year for new employees (increases with seniority)
12 paid holidays off each year (including several days off at the end of the year)
Tuition Assistance (financial assistance for furthering education and career)