Project Coordinator

M2E LLC • Coral Gables, FL

12d • Onsite

About The Position

m2e Consulting Engineers is a full-service multi-disciplinary engineering consultancy in South and Central Florida that delivers industry-leading creative and technical services to a variety of clients including building owners, architects, developers, property managers, law firms, and general contractors. The Project Coordinator provides administrative and operational support to the Concrete Restoration and Design (CR&D) team. This role focuses on organizing project information, coordinating schedules, maintaining records, and supporting internal processes. This position is best suited for someone who is organized, detail-oriented, and able to manage multiple tasks in a structured environment. Prior industry experience is not required, but strong problem-solving ability and reliability are essential.

Requirements

• Relevant professional experience in project coordination, administrative support, or engineering consulting environments may substitute for formal education.
• Strong organizational skills and attention to detail and commitment to maintaining accurate project documentation.
• Clear written and verbal communication.
• Proficiency in Microsoft Office (Outlook, Excel, Word, Teams).
• Ability to follow structured processes and maintain consistency.
• Reliable, proactive, and willing to learn.
• English proficiency: Fluent (Speak, read, understand, interpret content and write).
• Ability to track multiple tasks, deadlines, and responsibilities across several projects.
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word, Teams).
• Ability to work collaboratively with engineers, project managers, and administrative staff.
• Demonstrated ability to maintain confidentiality and professionalism in administrative operations.

Nice To Haves

• Bachelor’s degree in Business Administration, Project Management, Engineering Technology, Construction Management, or a related field.
• Administrative, coordination, or office experience.
• 2–5 years of experience in project coordination, operations support, engineering consulting, construction administration, or similar professional environments.
• Experience supporting multi-project teams or technical consulting environments.
• Experience with project management, scheduling, or accounting systems such as BQE CORE, Deltek, or similar platforms.

Responsibilities

• Schedule inspections and coordinate calendars for project teams.
• Send calendar invites and confirm logistics with internal staff.
• Maintain and update inspection schedules.
• Prepare meeting summaries based on notes or transcripts.
• Track action items, assign responsibilities, and follow up on completion.
• Distribute meeting notes in a timely manner.
• Maintain organized project files and records.
• Ensure proper version control and document storage.
• Track report issuance and maintain project logs.
• Assist with review of time entries and expense documentation.
• Help prepare draft invoice packages for internal review.
• Maintain internal tracking lists and support workflow organization.
• Enter and maintain project information in internal systems (BQE or similar).
• Support scheduling updates and basic capacity tracking.
• Identify inconsistencies in data and flag for review.
• Assist with onboarding coordination and basic process guidance.
• Help standardize internal administrative practices.
• Support day-to-day operational needs of the CR&D team.

Benefits

• 100% employer-paid Healthcare Premiums (Medical, Dental, Vision, GAP).
• 11.5 Paid Holidays.
• Unlimited Flexible PTO.
• 401K plan with 100% match on the first 5%.
• Creative, collaborative environment with Friday Happy Hour to relax after a productive week.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees