Project Coordinator

Lennar•Irvine, CA

19h•Onsite

About The Position

The Project Coordinator at Lennar provides crucial support to the department and managers, particularly aiding in land acquisition, entitlement processes, and property development. This role involves tasks that successfully deliver new projects by overseeing construction schedules, contract documents, land development budgets, and ensuring compliance with environmental studies, geotechnical reports, and engineering and architectural plans. Lennar is one of the nation's leading homebuilders, recognized as a Fortune 500® company, dedicated to building quality homes, providing exceptional customer service, giving back to the communities in which they work and live, and fostering a culture of opportunity and growth for their Associates.

Requirements

Minimum of three years of administrative experience, preferably with a homebuilder.
High school diploma or GED required.
Intermediate proficiency in Microsoft Office (Word and Excel).
Strong grammatical, spelling, written, and verbal communication skills.
Maintain a professional attitude, punctuality, and regular attendance.
Excellent organizational, written, oral, and mathematical skills, with the ability to handle priorities under pressure.
Valid, unrestricted motor vehicle license.
Ability to follow supervisor directions.
Regular, in-person attendance at Company communities/job sites and offices during regular work hours is an essential function of this job.
Requires the ability to work more than eight hours per day in the confined quarters of a construction trailer.
Ability to operate a motor vehicle.
Ability to read plans.
Ability to climb stairs and ladders.
Ability to bend, stoop, reach, lift, move and/or carry equipment which may be in excess of 50 pounds.

Nice To Haves

Bachelor’s degree preferred in Civil Engineering, Architecture, Land Planning, or Project Management.
Familiarity with JDE and Access is a plus.
Notary certification preferred but not required; willingness to become a notary if needed.

Responsibilities

Manage jurisdictional permit and plan processing, including architecture, engineering, grading, and related tasks.
Communicate effectively with City and County departments, utility agencies, and other relevant entities.
Provide administrative assistance to the department and executive leadership team, including handling documents and supporting departmental functions.
Oversee vendor setup, maintain contact lists, and manage contracts and insurance requirements.
Prepare and process check requests, wire transfers, and fee-related documents, update budgets with contracts, POs, and invoices.
Organize, file, and track land-related proposals, contracts, and other documents both electronically and in hard copy.
Interface with accounting for vendor approvals, payment processing, and invoice management, including data entry into JD Edwards.
Set up and maintain contract files, process change orders and purchase orders, and ensure accuracy in documentation.
Monitor and manage safety certifications, surety tracking, permit expiration dates, and other compliance-related tasks.
Cross-train for various positions within the division and perform other duties as assigned.