Project Coordinator

Rimkus

3h•Onsite

About The Position

At Rimkus, our Built Environment Solutions team operates on a global scale with the advantage of local expertise. Our licensed engineers, architects, and technical specialists bring deep knowledge of regional requirements and industry best practices, enabling us to deliver customized, high-quality solutions that maximize the success of our clients’ investments. With a comprehensive portfolio that spans nearly every engineering and architectural discipline, we help organizations plan, build, and manage assets with confidence. What sets us apart is our forward-thinking approach. We integrate carbon footprint reduction, resiliency, maintainability, and long-term sustainability into everything we do helping clients not just meet today’s needs but prepare for tomorrow’s challenges. From design and pre-construction through construction, closeout, and ongoing operations, we provide tailored support at every stage. By identifying potential issues before they arise, we mitigate risks, extend asset life, and reduce costly unplanned repairs. Whether an asset is newly constructed, leased, or purchased, our innovative solutions empower clients to operate more efficiently and sustainably. Joining Rimkus means being part of a team that’s shaping the future of the built environment—one smart, resilient solution at a time. The Project Coordinator provides operational, administrative, and scheduling support for Due Diligence (DD) and Building Engineering Services (BES) projects. This role supports Client Managers, Practice Leaders, Business Development, technical teams, and subcontractors by coordinating project setup, staffing, document control, and deliverables across multiple concurrent engagements. The Project Coordinator plays a key role in ensuring projects are properly resourced, tracked, and delivered on schedule.

Requirements

Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Ability to work independently with minimal supervision.
High attention to detail.
Proficiency in Microsoft 365 tools including Outlook, Excel, SharePoint, and Teams.
Associate’s or Bachelor’s degree in Business, Construction Management, Engineering, Real Estate, or related field.

Nice To Haves

2–5 years of experience in project coordination, administrative support, or professional services.

Responsibilities

Support Client Managers & Practice Leaders with project setup and coordination.
Coordinate internal staffing and if necessary subcontractor resources
Manage subcontractor pricing, availability, and work orders.
Attend weekly team meetings to provide project and scheduling updates.
Communicate project changes and schedule updates.
Identify & schedule resources for each project scope.
Track assignments using scheduling tools.
Provide weekly staffing and capacity reports.
Escalate scheduling or capacity conflicts as needed.
Create and maintain SharePoint folders for all confirmed projects.
Receive and distribute due diligence documents from clients.
Track completed reports and post final deliverables.
Serve as point of contact for subcontractors regarding schedules and deliverables.
Order third-party reports including zoning, energy, termite, and environmental reports.
Conduct basic property research to support DD projects.
Verify subcontractor and vendor invoices against completed work.
Forward invoices to accounting for billing.
Distribute project documents to staff and subcontractors.
Perform other administrative duties as assigned.