Project Coordinator, Rutgers-Camden

RUF • Camden, NJ

7d • $55,000 • Hybrid

About The Position

Reporting to the Senior Associate Vice President (SAVP), Development and Alumni Engagement, Rutgers University – Camden, the Project Coordinator supports a wide range of special projects, initiatives, and strategic priorities. The coordinator will collaborate with the SAVP to represent the interests and priorities of Rutgers University Foundation through effective communication, planning, coordination, and execution of tasks. Essential Functions Serve as a key liaison between the SAVP and Rutgers University - Camden Development and Alumni Engagement team members. Support the SAVP when they are unavailable by fielding queries from Advancement team members by sharing key updates and disseminating timely information with SAVPs guidance. Build and develop strong relationships across the institution, interface with key internal stakeholders on behalf of the SAVP and the RU-C Development and Alumni Engagement team, including key members of the administrative teams in the office of the Chancellor, Deans, etc. Support the SAVP and the Development and Alumni Engagement, Rutgers University – Camden team, at meetings, events, and with key initiatives as needed. Provide administrative support to the SAVP, which includes scheduling meetings and managing meeting notes and next steps, identifying, creating, and supplying relevant meeting materials, data entry, basic research, preparing briefings, and other administrative duties as needed. Offer donor portfolio support to the SAVP, which may include interacting with donors and prospects on behalf of the SAVP to coordinate meetings, arrange visits to campus, under the guidance of the SAVP. Maintain and disseminate departmental materials in advance of or following meetings, or around key programs and initiatives. Assist with identifying, preparing, and disseminating reports as needed, and help analyze data from the Foundation database. Assist with communications on behalf of the SAVP to RU-C campus and Foundation colleagues, including calendar holds for events, program information, and invitations, etc. Submit check requisitions, transmittal forms, expense reports, credit card reconciliations for the SAVP, and other team members. Understand the nuances of the departmental budget and assist the SAVP in tracking and anticipating spending for events. Approve timesheets and maintain/record time-off for employees. Complete work and duties with a high level of confidentiality, professionalism, and independence. Other Duties as assigned

Requirements

• Bachelor's degree and/or 1+ years of professional experience in fundraising, alumni relations, non-profit organizations, event planning, higher education, or related fields.

Responsibilities

• Serve as a key liaison between the SAVP and Rutgers University - Camden Development and Alumni Engagement team members.
• Support the SAVP when they are unavailable by fielding queries from Advancement team members by sharing key updates and disseminating timely information with SAVPs guidance.
• Build and develop strong relationships across the institution, interface with key internal stakeholders on behalf of the SAVP and the RU-C Development and Alumni Engagement team, including key members of the administrative teams in the office of the Chancellor, Deans, etc.
• Support the SAVP and the Development and Alumni Engagement, Rutgers University – Camden team, at meetings, events, and with key initiatives as needed.
• Provide administrative support to the SAVP, which includes scheduling meetings and managing meeting notes and next steps, identifying, creating, and supplying relevant meeting materials, data entry, basic research, preparing briefings, and other administrative duties as needed.
• Offer donor portfolio support to the SAVP, which may include interacting with donors and prospects on behalf of the SAVP to coordinate meetings, arrange visits to campus, under the guidance of the SAVP.
• Maintain and disseminate departmental materials in advance of or following meetings, or around key programs and initiatives.
• Assist with identifying, preparing, and disseminating reports as needed, and help analyze data from the Foundation database.
• Assist with communications on behalf of the SAVP to RU-C campus and Foundation colleagues, including calendar holds for events, program information, and invitations, etc.
• Submit check requisitions, transmittal forms, expense reports, credit card reconciliations for the SAVP, and other team members.
• Understand the nuances of the departmental budget and assist the SAVP in tracking and anticipating spending for events.
• Approve timesheets and maintain/record time-off for employees.
• Complete work and duties with a high level of confidentiality, professionalism, and independence.

Benefits

• Office-centric hybrid work schedule
• Comprehensive medical
• Comprehensive no cost dental, and no cost vision insurance for employee and dependents
• 403(b) plan with matching employer contribution
• Accrual of three weeks of annual vacation time, in addition to five wellness days and fifteen sick days per year
• Nine holidays, as well as four floating holidays
• Significant tuition reductions
• $40 monthly cell phone reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees