Project Coordinator

Bmwc Constructors•Indianapolis, IN

About The Position

Are you looking to work for a successful, stable, and growing company that rewards employees with annual bonuses and exceptional benefits ? BMWC is an industrial construction company seeking an experienced Project Coordinator to join the team. This position allows you to play a key role in streamlining our company’s workflow as the link between various departments, employees, and vendors You will be responsible for providing administrative support and operational services to project personnel. This position regularly interacts with company leaders, field staff, and third-party partners.

Requirements

Proven work experience as a Project Coordinator, Administrator, or similar role
Minimum of 2 years’ professional experience in general clerical and administrative support roles
Professional experience with multi-site employees and remote workforces
Associate’s degree in accounting or business administration preferred
Advanced Excel skills and proficiency with Microsoft Office products; technical aptitude to learn internal systems
Strong service orientation and highly organized; detail oriented
Effective time management, and ability to handle multiple tasks and duties simultaneously
Independently motivated, with the ability to take on tasks and duties without immediate supervision and effective in a team setting
Strong communication skills and an effective problem solver
Previous work experience in the construction industry a plus

Nice To Haves

Previous work experience in the construction industry a plus

Responsibilities

Maintain payroll file for each field employee
Key payroll for each field employee as well as entering all changes and additions to the employee’s records
Enter timesheets for craft employees
Work order job number assessment
Set up new work orders with cost codes/job numbers
Purchase Orders Entry
Communicate FSS updates
Handle and maintain field files and turnover packages
Manage group calendar and meeting minutes
Vehicle and tool inventory
Purchasing support for IT&M foreman
Permit coordination / Impairment Plan Distribution
Testing documentation management
Provides administrative and operational support to assigned project personnel
Responsible for performing daily office tasks such as scanning, indexing, filing, recording, maintaining records, copying, posting and other similar duties
Orders supplies, materials, and maintains office areas
Coordinates, plans, and manages site related meetings and events
Prepares site meeting agenda and take meeting notes as requested
Assists with onboarding as needed and onsite badging requirements
Assists with projects upon request; a certain degree of flexibility and creativity is required
Responsible for accurate and timely data entry and records management in designated system
Input safety data and training records as requested
Timely updates of reports and assigned logs
Ensure data retention and information systems are updated and maintained appropriately within defined protocols and standards
May handle confidential and/or sensitive data and information
Provides service to project personnel including Project Managers, Project Engineers, Safety and Quality personnel, as well as craft supervision
Embraces technological innovations and continuously seeks to improve processes and best practices
Professionally represent BMWC to employees, customers, and third parties