Project Coordinator

Allied Universal • South San Francisco, CA

9h

About The Position

Allied Universal® Technology Services is looking to hire a Project Coordinator. The Project Coordinator is responsible for providing administrative, project coordination, and implementation duties in support of branch Project Managers and Operations/Installation Manager. The successful candidate will demonstrate strong interpersonal, collaborative and organizational skills. The Project Coordinator will focus on improving and facilitating work-flow processes in accordance with the company policies and procedures, keeping in mind the overall core values of Allied Universal® Technology Services .

Requirements

• High school diploma or equivalent is required; Associate’s or Bachelor’s degree preferred
• Must possess excellent written and verbal communication skills
• Ability to work in a very fast paced environment; capable of managing multiple projects, shifting competing priorities, and meeting deadlines
• Ability to build and maintain positive working relationships with all employees, vendors, and executive level clients
• Excellent organization and analytical skills
• Ability to track multiple tasks and projects at one time and prioritize based on constantly evolving needs within the business
• Proficiency with Microsoft Office Suite – Outlook, Word, Excel and PowerPoint
• Prior experience in project coordination or project management type role is preferred

Responsibilities

• Perform follow-up calls with clients, vendors, contractors and regulatory agencies to acquire status information, prompt production of deliverables and obtain approval process status.
• Assist with project-related regulatory permitting
• Create purchase order requests and subcontractor work orders
• Audit sales orders and create cost modifications
• Maintain budget tracking information and review reports for accuracy
• Schedule project-related and client meetings, including preparing agendas, taking minutes, tracking action items, and proactively following up on action items (pre-construction meetings and post project walk-throughs)
• Work with project managers to track execution of work plans, tracking deliverable dates and sending reminders to team members and subcontractors as appropriate
• Process shipping and receiving
• Filing and project-related data entry into ERP platform
• Complete Work Order and Subcontractor Forms as needed to support ERP processes
• Assist with proposal process by coordinating with multiple departments to schedule meetings and by organizing proposal documents; create project templates as needed
• Perform other duties as assigned by management

Benefits

• Medical, dental, vision, retirement plan, basic life, AD&D, and disability insurance
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time is offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED