Project Coordinator

NYU Langone Health • New York, NY

4h

About The Position

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools, committed to improving the human condition through medical education, scientific research, and direct patient care. Equity and inclusion are fundamental values, striving for a thriving environment for all faculty, staff, and students. The Project Coordinator will provide basic to moderate project coordination, working with internal and external parties to organize components for initiating, running, and completing major projects. This role promotes, coordinates, and supports the development of research projects by gathering, collecting, and analyzing data. The coordinator also facilitates the administrative process of departmental activities, including recruiting and on-boarding, maintaining records, compiling and monitoring meeting schedules, grant application preparation and submission, budget monitoring and development, and organizing seminars, training programs, and other related activities. The position reports to a Manager or Director and works under general supervision.

Requirements

• Bachelor degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience.
• Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook.
• Familiar with Internet applications.
• Effective oral, written, communication, interpersonal skills.
• Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers.
• Ability to work within a team environment as well as independently.
• Time management skills and ability to work well under pressure.
• Ability to Project/Program manage and to multi-task while paying attention to details.

Nice To Haves

• Project/Program management experience preferred.

Responsibilities

• Gathers and collects data from different parties and presents findings as applicable.
• Researches problems, issues and concerns and responds to requests for information.
• Assists in developing materials and presentations for training and educational sessions, departmental seminars and other activities.
• May participate in grants related activities such as developing grants applications/proposals and fund raising activities if applicable.
• Collects and organizes required paperwork for submission if required for the grant.
• Follows up and coordinates resolution of all issues.
• Provides basic to moderate coordination for Project activities to a manager or director, head of department that includes but not limited to: coordination of Project while working/communicating with internal and external parties to organize and coordinate the various components needed to initiate, run and conclude Project activities.
• Develops Project schedules, prepares, process, and tracks Project related purchase/supplies requisitions, reimbursements, expense reports, and related invoice payments.
• Independently prepares and review documents, and generates status/progress reports for ongoing and pending Projects which may include moderate analysis of findings.
• Outlines agenda, plans and prepares presentations, and composes a variety of memos and letters.
• Reviews, edits, obtain appropriate approvals.
• Responds to routine correspondences and refers non routine items to the appropriate party.
• Follows protocols as defined by the grant and Medical Centers policies and procedures.
• Assists in the recruitment, hiring and training of clerical staff, assistants, trainee and volunteers for the program.
• Reviews workflow and might recommend improvement if applicable to ensure appropriate cycle times and efficiency.
• Organizes and coordinates schedules, activities and special events.
• Coordinates conference preparation activities (checking and coordinating the logistics and technical support, making food and beverage arrangements, etc) and other related activities.
• May assist in special events planning.
• Participates in special Projects and performs other duties as required.

Benefits

• Comprehensive benefits and wellness package.
• Robust support system for any stage of life.
• Financial security benefits.
• Generous time-off program.
• Employee resources groups for peer support.
• Holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees