Project Coordinator - Supply Chain

Grant PUD • Ephrata, WA

7d • Hybrid

About The Position

Under limited supervision, this multi-faceted position provides support for various material management tasks across multiple business units. Provides service for engineers across Power Production and Power Delivery, Enterprise Project Management Office (EPMO), Warehouse, and Procurement. Supports project specific flow of materials from the requesting phase/planning through contractor hand-off and/or project close-out. Provides internal coordination with the noted business units to categorize, request and track inventoried and ordered materials needed for District capital projects.

Requirements

• Associate degree in project management, general business management, or other relevant field OR 1 additional year of relevant experience in lieu of degree.
• 2 years’ experience in project coordination, materials management, or supply chain field, or similar field of work.
• Strong problem-solving, research, and analytical skills.
• Ability to read/interpret engineering cut drawings and sheets when needed.
• Strong interpersonal skills, including excellent verbal and written communication skills and the ability to interact professionally with a diverse group of internal and external partners.
• Ability to work effectively in a complex and dynamic work environment, working independently on complex tasks and non-routine matters.
• Strong organizational and time management skills.
• Highly developed attention to detail.
• Proficient in the use of MSGP, Word, Excel, Outlook, SharePoint, PowerPoint, Acrobat and database software.

Nice To Haves

• Experience in materials management within transmission and distribution electrical systems.
• PMP Certification

Responsibilities

• At the direction of engineering, commits/orders stock materials in the District’s Enterprise Resource Planning (ERP) system based on the Engineering Bill of Materials or other approved Engineering documents.
• Monitors stock levels of material commitments and any necessary re-commitments in District ERP system.
• Assists in developing material contracts.
• At the direction and coordination of engineering, initiates non-stock purchase order requests to Procurement.
• Tracks all open material orders (stock and non-stock) and ensures accurate documentation throughout the project lifecycle.
• Monitors order progress and analyzes schedule impacts, providing timely updates and reports to project teams.
• Assists in expediting materials by coordinating with vendors, internal departments, Project Manager, and Engineer to address risks, delays, or supply issues.
• Maintains tracking of transmission and distribution related materials and their current lead times through routine coordination with utility distributors and other utility supply chain organizations.
• Supports project manager to mitigate risks by preventing project delays, proactively securing accurate materials and resolving shortages and/or ordering errors.
• Travels to job sites to verify material deliveries and coordinates staging plans with GCPUD Inspectors and Warehouse Area Foremen.
• Collaborates with Warehouse and Engineering teams to resolve issues related to damaged or incorrectly shipped materials.
• Communicates with Procurement regarding urgent materials identified in buyers’ lists.
• Monitors overdue materials and coordinates with Procurement to update required delivery dates as needed.
• Submits stock requests, as directed by Engineering, when adding new materials or updating existing ones, coordinating with Standards when applicable.
• Coordinates with Warehouse Operations, Project Managers, and other PUD departments to identify and secure appropriate onsite or offsite storage locations for project materials, including use of non-PUD facilities when necessary.
• Ensures all delivered materials are properly labeled, staged, and stored according to project requirements.
• Collaborates with Warehouse, Transportation, and contractors to address specialized material-handling needs, return unused materials, and reassign non-stock items to future capital projects.
• Coordinates with the labor contractor to hand off materials.
• Reviews and identifies like materials and ensures that they are consistently classified the same across all District warehouse facilities.
• Assists engineering and other key PUD stakeholders in developing material standards templates and ensuring standards for active construction projects are current and updated when manufacturer information changes.
• Communicates with Engineering to update drawings for future projects.
• Demonstrated commitment to Grant PUD’s mission, vision, values, and strategic plan.
• Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & procedures.
• Actively participate in all aspects of our safety program, including but not limited to: Following all safety policies and procedures. Alerting supervisors and coworkers to unsafe or hazardous working conditions. Reporting any safety incidents or close calls within 24 hours to your supervisor. Accepting feedback from supervisors and coworkers regarding your own safety performance.

Benefits

• This link below will provide you with Grant PUD’s benefit that may be available if hired, different employee types are eligible for different benefits.
• Grant PUD — Unified Insurance Program (uip-wa.org)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree