Project Coordinator, PMO

JLL•Atlanta, GA

12d•Onsite

About The Position

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. The Project Coordinator provides essential administrative support that enables project delivery teams to maintain focus on technical execution while ensuring consistent application of PMO standards. This role serves as the operational foundation for process standardization, communication facilitation, and documentation management across the program, supporting both individual project success and overall program efficiency through dedicated administrative expertise and process support. This role will report to the PMO Lead and provide comprehensive administrative and operational support to project delivery teams across all regions. The Project Coordinator will facilitate communication, manage documentation, coordinate meetings, and support governance activities while ensuring consistent application of PMO standards and processes. This position enables Development Managers, Construction Managers, and regional teams to focus on technical project execution by handling routine administrative tasks and supporting process standardization across the program's annual projects.

Responsibilities

Coordinates project meetings, prepares agendas, manages meeting minutes, and tracks action items across assigned project portfolios
Maintains project documentation, filing systems, and ensures compliance with established PMO standards and templates
Supports project communication by distributing status reports, coordinating stakeholder updates, and managing project correspondence
Assists with project deliverable preparation, formatting, and quality assurance to ensure consistency across all project outputs
Manages project calendars, milestone tracking, and coordinates project review sessions
Maintains project contact databases and distribution lists for standardized communication across all stakeholders
Provides Smartsheet and Tririga data input support, ensuring accurate project information and system updates
Drafts routine project communications including status updates, milestone notifications, and standard correspondence under PMO direction
Supports implementation of PMO methodologies, templates, and best practices across assigned regional teams
Assists in conducting project health checks and process compliance reviews as directed by PMO Specialists
Maintains PMO documentation including process guides, templates, and training materials
Supports data collection and entry for project performance reporting and KPI tracking
Assists with project closeout activities including lessons learned documentation and knowledge transfer
Facilitates communication between project teams, regional managers, and COE leadership
Supports onboarding of new project team members with PMO process training and orientation
Coordinates cross-functional activities between PMO and Controls teams as needed
Assists with special projects and continuous improvement initiatives as assigned by PMO Lead
Supports delivery of PMO training sessions and process workshops to project delivery teams
Maintains current knowledge of project management tools and assists team members with system navigation
Contributes to development and maintenance of PMO knowledge repository and best practice documentation