Project Coordinator II

Kraus-Anderson Incorporated•Minneapolis, MN

About The Position

This position will be responsible for providing administrative support to Project Team(s) from the beginning of the project (Preconstruction) through the end of the project (Close-out) by performing the following duties:

Requirements

A minimum of 2-5 years in construction-related administrative experience
Proficient knowledge of Project Management software, Bluebeam extreme (or equivalent), Excel, Word, Outlook
Demonstrates good verbal and written communication skills, including ability to effectively communicate with internal and external customers
Ability to work under pressure, meet deadlines, and prioritize tasks appropriately, while maintaining a positive attitude and providing exemplary customer service
Ability to use time productively, maximize efficiency and meet challenging work goals
Ability to maintain compliance with all company policies and procedures
Ability to possess and maintain exceptional work ethic as well as uphold company values and demand the highest standard of conduct from self and others
Ability to exercise independent judgment and work with minimal supervision
Willingness and desire to teach and share new ideas with others
Continuing to develop problem solving ability and conflict resolution
Ability to travel to jobsites as necessary

Responsibilities

Assists in the preconstruction process by acquiring necessary bid documents, plan distribution, making phone calls to subcontractors, and sending out an invitation to bid on each project.
Preparing proposal letters when necessary.
Prepares and issues subcontracts, purchase orders, and change orders; processes shop drawings, RFI’s, PCO’s, and other project related items as outlined in the Project Coordinator training manual.
Prepares and distributes meeting minutes on each Project as desired and composes routine correspondence.
Organizes and maintains documents.
May need to coordinate Project Manager’s schedules and make appointments, which may include travel arrangements and preparing agendas and facilities when needed.
Position may include various administrative tasks that may include: answering phone, greeting clients, processing mail/UPS
Performs other duties as assigned.