Project Coordinator II

Ryan Companies•Minneapolis, MN

6d•$28 - $38

About The Position

Ryan Companies US, Inc. has an exciting career opportunity for a Project Coordinator II to join our team in Minneapolis! We are seeking a highly motivated individual with 3-5 years strong administrative experience in construction to support a fast-paced construction team. Do you enjoy working in a fast, fun, inclusive and collaborative workspace? If this describes you, we encourage you to apply today. Some things you can expect to do: Act as liaison between a Project Manager, Superintendent and subcontractors or other members of the team. Perform general administrative duties related to projects. Internal and external customer service on project related tasks Create and distribute permit documentation, process project costs and owner invoices, and assist with pay-application process. Manage Shop Drawing and Design Document processes with supervision of the Project Manager. Manage additional costs from drawing revisions throughout the project Assemble subcontracts and change orders for Project Manager review. Manage and communicate status of subcontractor insurance and registration Utilize Procore, a web-based project management system Work with project team to complete project closeout process including but not limited to the creation and distribution of punch-lists and Operation & Maintenance manuals.

Requirements

Ability to collaborate and contribute within a team structure is required
Demonstrates self-motivation to accurately and efficiently complete all aspects of the project with minimal supervision.
Strong verbal, written and analytical skills required; very strong organizational skills and a good mathematical aptitude necessary
Previous administrative experience and/or construction industry experience preferred
Strong knowledge of Microsoft Word, Excel, Outlook, and PowerPoint
Ability to learn industry specific software programs including, but not limited to, Proliance, Procore, DocuSign, Textura, Oracle JD Edwards Enterprise One, Nexus, Concur, CornerStone OnDemand, Building Connected, Bluebeam, Box and WebEx
Exhibit objectivity and openness to others’ views; contribute to building a positive team culture
Display willingness to make decisions; exhibit sound and accurate judgment; support and explain reasoning for decisions; include appropriate people in decision making process; make timely decisions; understand business implications of decisions
Demonstrate accuracy and thoroughness; attention to detail; look for ways to improve and promote quality; accept and apply feedback to improve performance; monitor own work to ensure work quality
Approach others in a tactful manner; react well under pressure; accept responsibility for own actions; give appropriate recognition to others
Follow through on commitments
Exhibit confidence in self and others; inspire and motivate others to perform well; effectively influence actions and opinions of others
Assess own strengths and weaknesses; pursue training and development opportunities; strive to continuously build knowledge and skills; share expertise with others; ask for and offer help when needed
Adapt to changes in the work environment; change approach or method to best fit a situation; prepare and support those effected by change
Minimum of an associate’s degree or 3-5 year’s equivalent work experience.

Nice To Haves

Have experience in a construction environment and with accounting software systems.
Carry a high level of professionalism, ability to communicate proficiently, both verbal and written.
Possess strong attention to detail, proven customer service skills, and the ability to prioritize and be flexible in a fast-paced environment with competing priorities.

Responsibilities

Act as liaison between a Project Manager, Superintendent and subcontractors or other members of the team.
Perform general administrative duties related to projects.
Internal and external customer service on project related tasks
Create and distribute permit documentation, process project costs and owner invoices, and assist with pay-application process.
Manage Shop Drawing and Design Document processes with supervision of the Project Manager.
Manage additional costs from drawing revisions throughout the project
Assemble subcontracts and change orders for Project Manager review.
Manage and communicate status of subcontractor insurance and registration
Utilize Procore, a web-based project management system
Work with project team to complete project closeout process including but not limited to the creation and distribution of punch-lists and Operation & Maintenance manuals.