Project Coordinator II

Yulista Solutions•Huntsville, AL

13d

About The Position

The Project Coordinator II provides a variety of administrative support to project and program managers. Assists and supports Project and Program Personnel as required. The Project Coordinator II is mid-level Coordinator position in support to the Project and Program Management team. The Project Coordinator II works under the supervision and direction of Senior Project Coordinators, Senior Project Analysts, and the Project/Program Manager.

Requirements

Basic computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.
Ability to enter data accurately into databases.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Interpersonal skills to work effectively and cooperatively with all levels of management and staff.
Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc.
Must represent Yulista Integrated Solutions, LLC in a professional manner at all times.
Must be trustworthy – will handle confidential information routinely.
Effective communication skills to effectively and clearly communicate complex information to others as well as to present information in front of a group.
Professional customer service skills, including active listening, prompt service and follow-up.
Ability to learn and understand corporate policies and procedures and how they relate to Yulista Aviation, Inc.’s goals.
Strong problem solving skills; ability to draw conclusions and make recommendations for problem resolution.
Ability to perform basic mathematical computations.
High degree of self-motivation and the ability to work independently as well a multi-task.
Ability to request and write routine reports and correspondence with vendors and subcontractors.
Ability to read and interpret documents such as safety rules, operating maintenance instructions, and procedure manuals.
Ability to read and interpret TDP data.
High school diploma or equivalent.
3 years of task related work experience
1 year of project management related experience.
Ability to pass a drug and background screening.
Must be able to obtain a government security clearance.

Responsibilities

Manage simple to moderately complex Bill of Materials, and track materials through receipt.
Prepares, submits, and tracks Work Orders to moderately complex manufacturing jobs.
Develop Bill of Materials (BOM) using required drawings and/or Statements of Work (SOW) for simple to moderately complex projects.
Adheres to company policies and procedures in preparing, collecting, recording, and maintaining project data.
Prepare professional correspondence to vendors, customers, and project personnel as required.
Perform inventory control activities by coordinating with Property Department.
Sends out, analyzes and compiles data calls for Program and Director of Program Management.
Supports team leadership in accomplishing their duties and responsibilities.
Ability to maintain calendar and schedule appointments and/or conference rooms for a variety of customers and levels of management.
Set-up and clean-up for events and meetings.
Responsible for general administrative duties, such as: filing, scanning, photocopying, typing, data entry and analysis.
May prepare meeting minutes for projects and track action items.
Assist Project and Program Manager with data queries, develop, maintain and input data into databases/spreadsheets, and track outputs of required data.
Ability to research delivery orders, statement of work requirements, parts, quotes and COTS items from simple to moderately complex source data.
Track data like periods of performance, contract actions/impacts, material orders, due dates etc and identify/report issues to the Program/Project Manager.
Prepare internal status reports for Project Manager or higher management.
Assist in preparation of procurement justification documents.