Project Coordinator I, II, III, or Senior

MSU Jobs•Canton, MS

About The Position

This position plans and coordinates the activities of multiple projects and grants under the general direction of the Director of CAVS Extension at the Canton, MS location. Responsibilities include supporting projects across all phases, planning, implementation, monitoring, and reporting, and providing administrative and coordination support to project teams. The Project Coordinator also supports marketing and outreach efforts related to programs, training, and funded initiatives, including coordination of communications, materials, and stakeholder engagement. This role enhances project communication, organization, delivery, compliance, evaluation, and visibility to ensure effective execution and impact of funded programs.

Requirements

Level I Bachelor’s degree in a related discipline. No experience required.
Level II Bachelor’s degree in a related discipline plus 2 years of experience. For promotions, must meet degree requirement and experience must include at least two years at the preceding level.
Level III Bachelor’s degree in a related discipline plus 4 years of experience. For promotions, must meet degree requirement and experience must include at least two years at the preceding level.
Senior Bachelor’s degree in a related discipline plus 6 years of experience. For promotions, must meet degree requirement and experience must include at least two years at the preceding level.
Experience with Microsoft office suite (i.e. Word, Excel, PowerPoint) and Adobe software.
Ability to read and write critically with enhanced clarity and comprehension.
Ability to break down complex tasks and organize components.
Ability to problem solve and to discover answers and solutions as needed.
Ability to monitor closely, evaluate progress, and redirect as needed.
Ability to work well with funding agencies, stakeholders, and partners.
Strong interpersonal, communication and conflict management skills that promote collaboration among stakeholders.
Timeline management skills.
Openness to learning new things.
Sharp focus and attention to detail in multiple processes.
Budget comprehension and tracking skills.
Ability to follow the Uniform Guidance (OMB Circulars).
Records maintenance skills.
Spreadsheet, word processing, and presentation software skills.

Nice To Haves

Strong customer service skills and the ability to interact effectively to tactfully resolve conflicts that can arise when interacting with a wide variety of people where short lead times and inherent scheduling conflicts may occur.
Strong critical thinking and problem-solving skills as well as the ability to multi-task in a fast-paced environment.
Ability to work within broad objectives, thus requiring minimal supervision.

Responsibilities

Stays abreast of project goals and deadlines and tracks team’s progress toward meeting deliverables.
Communicates with funding agency representatives and stakeholders as coordinated with the PI and grant administrators.
Promote the Center’s offerings to key stakeholders through marketing, social media, and industry events serving to increase center visibility.
Assist in the coordination of professional development training.
Assist in the development of systems and procedures to improve the efficiency of the Center.
Coordinates logistics for the project team (e.g., training, travel, meeting schedules).
Supports and assists with delivering training events.
Ensures data collection and storage and assists with processes as needed.
Communicates with team members, manages any conflict, and promotes relationships that facilitate collaboration and enhance team performance.
Provides supervision to team members as appropriate.
Verifies that staff time and effort align with budget and project parameters.
Assists with reporting required by funding agency, involving team members in the process.
Coordinates with appropriate support staff in tracking expenses, making purchases, and managing project budget resources.
Supports and assists with developing project deliverables (e.g., presentations, manuscripts, curricula, research, evaluations).
Provides technical assistance as required by position.
Performs similar or related duties as assigned or required.