Project Coordinator - Facilities

Module X Solutions•Shreveport, LA

16d

About The Position

The Project Coordinator supports the Facilities Manager and maintenance teams by organizing project activities, tracking progress, coordinating communication, and ensuring facility capital projects stay on schedule and within scope. This role provides administrative and operational coordination across multiple facility initiatives including equipment maintenance, preventative maintenance programs, vendor services, and site improvements. The Project Coordinator ensures clear communication between leadership, field teams, contractors, and internal departments while maintaining accurate documentation, schedules, and project tracking.

Requirements

2–5 years of project coordination, administrative support, facilities coordination, or maintenance support experience preferred
Experience working in manufacturing, industrial, construction, or facilities environments is strongly preferred
Experience coordinating vendors, contractors, or service providers preferred
Associate’s degree in business administration, project management, construction management, industrial technology, or related field preferred
Equivalent work experience may be considered in lieu of formal education

Responsibilities

Assist in planning, scheduling, and coordinating facility capital projects and site improvement initiatives
Maintain project schedules, timelines, and task tracking across multiple maintenance and facilities-related projects
Coordinate communication between the Facilities Manager, maintenance technicians, contractors, vendors, and internal departments to ensure projects remain on schedule
Track project deliverables, milestones, and deadlines and ensure action items are completed in a timely manner
Support preventative maintenance planning by coordinating service schedules and monitoring maintenance activities for facility equipment and infrastructure
Coordinate vendor visits, contractor access, service appointments, and site walkthroughs related to facility projects.
Maintain organized project documentation including service contracts, work orders, vendor documentation, and maintenance records
Assist with monitoring purchase orders, invoices, and spending associated with facility capital projects
Track materials, equipment, and parts required for maintenance or facility upgrades to ensure availability when work is scheduled
Prepare reports, meeting summaries, and project documentation to keep leadership informed on project status and progress
Identify potential delays, conflicts, or resource constraints and communicate them to the Facilities Manager for resolution
Assist in coordinating work schedules to minimize disruption to manufacturing operations and production timelines
Help ensure facility work complies with company procedures, safety standards, and operational guidelines