Facilities Project Coordinator

Allina Health • Fridley, MN

1d • $28 - $38 • Hybrid

About The Position

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.
Key Position Details:
1.0 FTE (80 hours per two-week pay period)
8-hour day shift
No weekends
Position will be a hybrid, with an expectation of 2 days in the office
Office location will be Mercy Hospital, Unity Campus
Job Description: Provides support to regional strategic partners and project managers during project completion. Coordinates purchase order initiation and maintenance; drafts contracts and other project documentation; and reviews and organizes invoices. Provides additional project support including documentation support, compiling reports, schedules meetings/activities and communicates to key stakeholders.

Requirements

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• Valid Driver’s License required upon hire - MN and WI residents must obtain a valid driver’s license in their state of residence within 60 days of employment

Nice To Haves

• High school diploma or GED
• Associate's or Vocational degree in Construction Management
• Bachelor's degree in Construction Management
• 0 to 2 years of construction project management or related experience

Responsibilities

• Provides project management support.
• Assists to draft applicable Requests for Proposal, contracts and other applicable documents and submit for approval.
• Provides reports (e.g., Financials, Risk Management, etc.).
• Schedules meetings.
• Provides documentation support.
• Crafts and distributes communications to key stakeholders and partners.
• Assists with closeout activities.
• Issues purchase orders(PO).
• Processes PO requests.
• Initiates Purchasing Agent Authorizations as needed.
• Corresponds with vendors and contractors.
• Documents activities in project management software.
• Processes Invoices.
• Organizes and reviews incoming invoices and applications for payment, ensuring that the correct project/PO is being charged and amounts are appropriate.
• Submits invoices to Project Manager for approval.
• Submits approved invoices to Accounts Payable.
• Works collaboratively with Project Manager, Accounts Payable and contractor/vendor to resolve payment and invoicing issues.
• Departmental operations, standardization and system support.
• Participates in developing and implementing standard contracts, policies, procedures and practices.
• Participates in system-wide initiatives.
• Maintains professional relationships with internal and external project delivery partners.
• Other duties as assigned.

Benefits

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees