Facilities Project Coordinator

[solidcore]•Arlington, VA

6d•$65,000 - $68,000•Hybrid

About The Position

[solidcore] is looking for a Facilities Project Coordinator to join our team to support our studios. Our ideal team member is empathetic, strategic, mission driven, puts people first and fosters a safe, welcoming and fun work environment. Reporting directly to the Senior Facilities Field Manager, the Facilities Project Coordinator is responsible for supporting the daily maintenance/upkeep of the studios through work queue management. This position will be based at our Arlington, VA headquarters with a hybrid schedule - Monday through Wednesday in office and Thursday-Friday remote.

Requirements

A self-starter who takes ownership of their work, drives tasks forward independently, and proactively identifies what needs to be done without waiting to be asked.
Able to identify problems, work though solutions, and connect the dots across departments.
Balances big-picture thinking with attention to detail.
Processes complex information and communicates it clearly and concisely to the right people at the right time.
Understands that everyone is working toward the same goal.
Willing to pitch in, celebrate teammates’ wins, and support others when needed.
Able to manage multiple competing priorities simultaneously, staying organized and effective in a fast-paced, high volume environment.
Approaches feedback and challenges with professionalism and a growth mindset, using setbacks as opportunities to improve.
Builds and maintains systems that keep projects, communications, and documentation easy to track and retrieve.
Highly detail-oriented with strong file management and record-keeping habits that hold up under a high volume of concurrent work.
2+ years of experience in facilities coordination, vendor management, or multi-site operations.
Aptitude for prioritizing multiple projects.
A ‘can do’ spirit and positive attitude.

Responsibilities

Coordinate and track multiple facilities projects simultaneously from initiation through completion
Manage a high volume of work orders across varying priority levels, ensuring timely responses and resolution by internal teams and vendors.
Serve as the primary point of contact between internal teams, vendors, and building management
Communicate project timelines and expectations to field and regional teams
Solicit, review, and manage vendor bids and proposals
Issue and manage work orders through our CMMS, FEXA
Coordinate contractor site access, scheduling, and on-site activity
Ensure vendors meet compliance, insurance, and safety requirements
Coordinate with studio field teams to minimize disruption during project execution
Enter and update project data in FEXA
Serve as on-call point of contact for studio teams up to twice per month
Ad hoc projects (ex. document overall review of vendor performance, rollout new vendor pilots across field teams)
Support other Facilities Project Coordinators that are out of office