Project Coordinator - Facilities Construction (In Ofc 4 Days/Wk)

Southern Company•Atlanta, GA

1d•Onsite

About The Position

PROJECT COORDINATOR - CONSTRUCTION & FACILITIES SERVICES Please Note; As per current corporate policy you will be required to be in the office a minimum of four (4) days per week and/or as additionally required. Including potential after-hours and weekend if/when needed. There is required travel within the state of GA, with some overnight stays occasionally. Please read the Fleet driving requirements at the bottom of this job description carefully prior to applying. JOB SUMMARY: The purpose of the project coordinator position is to assist the project manager(s) by providing project support in key areas including assisting in project design; establishing project documentation; maintaining and/or establishing vendor contracts using the Supply Chain process; processing project invoices and monitoring project budget variances. Additionally, the project coordinator may provide project oversight in absence of the project manager. The project coordinator will also manage smaller projects, usually less than 2 – 3 week duration, including managing vendors, customer expectation and the project budget. The project coordinator acts as the department’s SharePoint administrator to ensure all project documentation is scanned and filed appropriately. Strong emphasis is placed on providing a positive response to the concerns and needs of the customer.

Requirements

Strong sense of urgency
Ability to work closely in a team atmosphere or alone
Good interpersonal skills
Self-Starter
Excellent communication skills, both orally and in written form
Intermediate proficiency in MS Excel and Word
Working knowledge of SharePoint
Excellent customer service skills
Must be available to work after hours or weekends for facility moves
High school diploma or GED or equivalent academic education and experience
Minimum 2 – 3 years’ experience in a facilities-related position
Must have at least one year of verifiable driving experience (Must hold a valid driver’s license for the class vehicle to be operated. Driving permits are not typically considered a valid driver’s license).
Must have no revocation of driving privileges within the 36 months prior to application, no convictions of major traffic violations (DUI, hit and run, reckless driving, etc.) within the 12 months prior to application, or any pending charges for a major traffic violation at the time of application.
Must consent to a continuous monitoring of your Motor Vehicle Record

Nice To Haves

Experience managing small construction-related or other projects
Applicant may possess a combination of equivalent education and work experience

Responsibilities

Manages renovation projects with limited time frames (usually less than 2-3 week duration) or with budgets expected to be less than $100K
Assists project manager(s) by coordinating proper vendor contracts with Supply Chain Management to ensure compliance
Assist project manager(s) by monitoring project spend against established budget and report accrual(s) and appropriate documentation to Accounting, when necessary
Performs cost analysis and itemizes project budget before composing accounting documentation and submitting for approval
Assemble, organize and maintain electronic project documentation via the web-based systems for future reference
Stays abreast of relevant business priorities and changes, and how they affect day to day operations.
Applies technical knowledge and business experience to solve operational challenges while identifying and escalating appropriate obstacles and issues to project manager.
Works closely with Supply Chain Management to develop and evaluate RFP’s that bring strategic partnerships that are competitive in price and present high service levels; communicates with the SCM analyst to track progress throughout the process
Assists project manager by coordinating with SCM and financial analyst to create project PR/PO & manage process, true-up through project close-out, and tracking of vendor payments; Ensures all associated documentation for PR/PO process are provided to support requests
Work with project manager to create project request form (AV, Furniture, Construction and Misc.) and works with financial analyst to open and close projects upon completed
Coordinates with accounting team & departmental assistant to identify and clarify project invoices for Oracle processing
Assists project manager by coordinating large moves outside of headquarters buildings. Coordinates with appropriate management team for optimum move plan
Maintains positive relationships with customers and vendors
Provides input to management with regards to how projects might affect daily operations, processes or procedures
Possesses good verbal and written communication and presentation skills. Is able to express ideas in a clear and concise manner to different levels within the organization
Conducts affairs with honesty, integrity, and respect when associating with others, and values the ideas, knowledge, and expertise of others
Assists project manager by coordinating large moves outside of headquarters buildings. Coordinates with appropriate management team for optimum move plan
Maintains positive relationships with customers and vendors
Provides input to management with regards to how projects might affect daily operations, processes or procedures
Possesses good verbal and written communication and presentation skills. Is able to express ideas in a clear and concise manner to different levels within the organization
Conducts affairs with honesty, integrity, and respect when associating with others, and values the ideas, knowledge, and expertise of others