Project Coordinator - Construction

KSI•Phoenix, AZ

1d•Onsite

About The Position

Our client is seeking a highly organized and proactive Project Coordinator to support both estimating and operations within a busy commercial glass and glazing subcontractor. This role helps keep projects moving by coordinating pricing requests, material purchasing, service scheduling, and installation logistics — making sure details are accurate, timelines are clear, and communication flows smoothly between vendors, field teams, and project managers. You’ll thrive in this role if you enjoy juggling details, solving problems, and being the “go-to” person who keeps everyone aligned.

Requirements

2+ years in construction administration, project coordination, purchasing, or scheduling (subcontractor environment preferred)
Strong phone and email communication skills — comfortable coordinating with vendors, GCs, and customers
Highly organized and detail-oriented with the ability to manage multiple active jobs
Proficiency in Microsoft Office (Outlook, Excel, Word)
Ability to follow standardized processes and learn company systems
Urgency & follow-through — doesn’t drop details
Accuracy — orders and schedules are correct and documented
Prioritization — manages competing deadlines effectively
Team coordination — works smoothly with field and office teams
Problem solving — identifies issues early and helps find solutions

Nice To Haves

Experience in commercial glass & glazing, storefront/curtain wall, doors/hardware, or related trades
Experience creating purchase orders and tracking lead times, coordinating deliveries, and supporting field installation schedules
Familiarity with plans/specs, submittals, and construction terminology

Responsibilities

Estimating Support — (Material Procurement Assistance)
Assist estimators in obtaining vendor pricing for glass, aluminum framing systems, storefront/curtain wall components, door hardware, and related materials
Request and track supplier/fabricator quotes, lead times, and availability; follow up to meet deadlines
Maintain organized quote files and confirmations for estimator review
Help verify scope accuracy (inclusions, exclusions, freight, tax, fabrication, lead times)
Purchasing & Material Coordination (Awarded Projects)
Create and process purchase orders per procedures and PM direction
Order materials, confirm acknowledgments, and verify pricing/quantities
Track fabrication and delivery timelines through jobsite arrival
Coordinate resolution of backorders, shortages, damage, or schedule changes
Maintain procurement logs and organized project files
Scheduling — Service & Installations
Schedule service calls (repairs, glass replacements, warranty work, adjustments)
Communicate service schedules clearly to technicians and confirm required materials are available ahead of dispatch
Work with Superintendent and Operations Manager to schedule installations, including crew availability and manpower, jobsite constraints, delivery timing and staging needs, and sequencing to support project milestones
Assist with short-interval (weekly look-ahead) schedules and communicate updates clearly
Project Coordination & Communication
Act as the central communication point between office, field, vendors, and customers
Provide status updates to PM on procurement and schedule impacts (lead times, delivery impacts, site constraints, and schedule changes)
Support document control (job folders, acknowledgments, packing slips, tracking)
Help keep projects organized and moving, escalating issues early when schedule or cost may be affected