Project Coordinator, Construction

JLL•Chicago, IL

2d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. As a Project Coordinator, you will play a vital role in assisting the project team with financial and administrative tasks to support project delivery for a financial service client. You will work collaboratively with internal teams, communicate customer requirements, and proactively manage project-related issues. With your strong organizational skills, attention to detail, and proficiency in project management technology, you will contribute to the successful delivery of projects. What this job involves: In this role as a Project Coordinator at JLL, you will be an integral part of our team, collectively shaping a brighter way for our clients, ourselves, and our fellow employees. You will be empowered to thrive, as we believe the most effective teams are built when everyone has the opportunity to contribute and succeed. You will have the chance to work in a culture of collaboration, both locally and across the globe, setting JLL apart as a leader in the industry. We embrace innovative ways of working and provide various opportunities for you to strengthen and advance your career, always prioritizing your growth and development. Additionally, we highly value your well-being and champion inclusivity and a sense of belonging, fostering a supportive and inspiring work environment.

Requirements

Bachelor’s degree in, Accounting, Business, Architecture, Engineering, or Construction Management preferred
1+ years practical experience
Previous finance, accounting, construction, or real estate support experience.
Strong written and verbal communication skills, with excellent customer service and presentation abilities.
Ability to think and work independently, demonstrate initiative, and collaborate effectively with multiple individuals on various projects to meet assigned deadlines.
Proficiency with Microsoft Office Applications, including Word, Excel, and PowerPoint, Teams and Zoom.
Interest in the commercial real estate industry, property management, and gaining broad experience in various aspects of Commercial Real Estate.
Detail-oriented, organized, and creative mindset, with a proactive and self-motivated attitude.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Responsibilities

Financial Management: Manage end-to-end project financials in PMWeb, including transaction processing, purchase order administration, and invoice lifecycle management. Ensure documentation compliance with contracts and regulatory requirements while monitoring payment status across systems. Perform quality control on all financial processes from budgeting through final payment.
Project Administration: Maintain data integrity across project systems while generating financial reports to track status and identify issues. Implement proper document management practices and coordinate with Project Managers to align responsibilities.
Compliance & Quality Control: Monitor project health metrics and vendor compliance while validating documentation authenticity. Complete required training and support financial reconciliation during project closeouts, including final lien waiver processing and commitment adjustments.
Continuous improvement: Identifying opportunities for process enhancements, implementing innovative project management practices, and driving continuous improvement initiatives.
Facilitate effective communication between team members, project stakeholders and vendors, ensuring all parties are informed of project updates and changes.
Maintain project documentation, including requirements, reports, and progress updates, ensuring all documents are accurate, organized, and easily accessible.
Ensure adherence to vendor agreements as it relates to fees and process.
Review and processing of project budgets, vendor proposals/bids, change orders, and invoices within financial system.
Assist vendor and client with questions and tracking on Purchase Orders, Change Orders and Invoicing.
Identify process improvements and best practices to enhance project delivery and operations, contributing to increased efficiency and effectiveness.
Collaborate with the operations to create presentations/trainings, playbooks, guides, and other project deliverables, leveraging project management technology and tools as required.