Project Coordinator – Construction Operations

Kaloutas•North Andover, MA

1d•$55,000 - $65,000•Onsite

About The Position

Project Coordinator – Construction Operations Location: North Andover, MA Compensation: $55,000–$65,000 annually (dependent on experience) Bonus Eligible | Benefits Eligible | 3 Weeks PTO About Kaloutas At Kaloutas, we believe in doing right by people, bringing positive passion, winning and learning as a team, and committing to growth. We are a growing construction services company specializing in fireproofing, flooring, and painting, and we take pride in building strong teams, safe jobsites, and long-term careers. Job Summary The Project Coordinator is a key member of our Operations team, working closely with all departments to support project staffing, daily field operations, timecard coordination, material ordering, and administrative support. This role is ideal for someone with construction experience who thrives in a collaborative, fast-paced environment, enjoys staying organized, and takes pride in keeping projects—and people—moving forward. This position supports plays a critical role in manpower scheduling, timecard review, safety compliance, material coordination, field support, and new-hire orientation for our flooring and fireproofing, with some jobsite visits as needed to assist with coordination and operational support.

Requirements

Construction industry experience required (fireproofing and/or flooring experience strongly preferred)
Experience with timecards
Strong organizational skills with excellent attention to detail
Collaborative team player with a positive, solution-oriented mindset
Comfortable juggling multiple priorities in a fast-moving environment
Strong follow-through and accountability
Proficient with Microsoft Outlook, Word, and Excel
Able to communicate professionally, follow instructions, and provide direction when needed
Punctual, reliable, and consistent attendance
Valid driver’s license with a clean driving record
Ability to read, write, and speak English
Authorized to work in the U.S.
OSHA 10 required; OSHA 30 preferred or willingness to obtain
High school diploma preferred; however, experience, skills, and cultural fit are most important.

Responsibilities

Distribute and track field budget reports
Assist with job books and project documentation
Collect, prepare, and organize project handoff information
Order, track, and manage specialty materials and products
Schedule and coordinate project handoff meetings
Coordinate safety site visits through CRM systems
Assist with employee clearance, badging, and site access
Maintain active lists of Painters, Flooring Installers, and Fireproofing Sprayers
File and document site visit notes
Complete and maintain: Job Hazard Analysis (JHA) forms Competent Person forms Site-specific safety plans
Schedule field reviews and inspections
Track certifications and ensure field employee compliance
Host and coordinate Kaloutas Safety Orientation
Schedule and support field trainings as needed
Coordinate all travel logistics, hotel eligibility, and bookings
Coordinate and help run monthly safety meetings
Receive manpower requests and schedule crews accordingly
Communicate schedule updates and changes to field teams
Assist with manpower forecasting and hiring needs
Serve as the point person for scheduling software
Run company manpower meetings
Verify crew timecards in preparation for payroll
Communicate clearly and effectively with payroll and field employees
Order and distribute PPE
Provide support with field technology (iPads, timekeeping systems, Smartsheets, etc.)
Report product or material issues to Operations Managers or the Director of Operations
Perform occasional jobsite visits to support coordination and operations