Project Coordinator, Career Strategy

Jenner & Block LLP•Chicago, IL

56d•$50,000 - $78,000

About The Position

The Project Coordinator supports the firm's Senior Director of Career Strategy and the Career Strategy team by providing executive and administrative support, including but not limited to scheduling meetings, managing calendars, and preparing materials; handling, proofreading, and producing correspondence, reports, and presentations; and ensuring project tasks and deliverables, as applicable, are executed in accordance with established project plans. This position will work directly with the Senior Director of Career Strategy and will have significant interactions with lawyers, Career Strategy and broader Talent team, other staff departments, and firm leadership. This is a non-exempt position with normal hours of 9:00 a.m. - 5:30 p.m., Monday through Friday. Additional hours are expected, and subject to overtime.

Requirements

Strong academic credentials and undergraduate degree.
Strong interest in the legal industry.
Experience supporting executive level personnel in a law firm or professional services environment preferred.
Highly motivated self-starter requiring minimal supervision.
Ability to work independently with strong organizational, prioritization, and multitasking skills required to handle concurrent projects and tasks in a fluid environment across diverse teams in a large organizational infrastructure.
Excellent verbal and written communications skills with all levels in the firm, demonstrating an ability to adapt tone to clearly articulate concepts and direction.
Strong initiative and desire to learn.
Must be detail-oriented, results-oriented, dependable, adhere to established time commitments, and demonstrate strong customer service attributes.
High emotional intelligence with the ability to navigate in a political work environment when dealing with senior level leaders and partners.
Professional with a deep awareness and commitment to their duties of confidentiality.
Analytical thinker with strong problem-solving skills and sound business judgment.
Experience using Microsoft Office Suite with emphasis on Outlook, Word, Excel and PowerPoint.

Nice To Haves

Experience supporting executive level personnel in a law firm or professional services environment preferred.

Responsibilities

Detailed tracking and recording of projects' implementation and development through formal project management tools, such as Asana, and informally through independently created project management systems.
Providing administrative support including organization, planning, and coordinating meetings.
Create, manage, update, and proofread correspondence, reports, spreadsheet, presentations, and other reference materials.
Coordinate with all firm departments to ensure project tasks and milestones are tracked, organized, and completed according to schedule.
Document inquiries directed to the Senior Director of Career Strategy and coordinate responses or conversations, as appropriate.
Develop and maintain a broad and deep knowledge of law firm practices, processes, and protocol.
Assist in driving the Senior Director of Career Strategy initiatives.
Creating project related organizational tools for the team and assisting with developing manageable project timelines.
Works closely with the other executive coordinators to execute administrative and strategic initiatives.
Prepare, submit, and track expense reports and vendor invoices.
Coordinate and manage special projects as needed.